Executive Secretary

About the role:

Our client, a well-established tourism and hospitality group, is seeking a highly skilled and professional Executive Secretary to support their senior management team in Mossel Bay, Western Cape
. This pivotal role demands exceptional organizational abilities, discretion, and a proactive approach to managing the day-to-day administrative needs of executives. The successful candidate will be responsible for managing complex schedules, coordinating travel, preparing detailed reports, and acting as a key liaison between management and various stakeholders. This is an exciting opportunity to contribute to a dynamic industry and play an integral part in the smooth functioning of a leading organization within Mossel Bay, Western Cape
. We are seeking a candidate who exhibits a high degree of professionalism, excellent communication skills, and the ability to thrive in a fast-paced environment. Your attention to detail and commitment to providing superior administrative support will be highly valued. The company is committed to fostering a supportive work environment and offers significant opportunities for professional growth and development within the hospitality sector.

This role is crucial for maintaining executive efficiency and facilitating strategic decision-making.

• Provide comprehensive administrative and secretarial support to senior executives.
• Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other important documents.
• Act as a primary point of contact for internal and external communications directed at executives.
• Organize and manage meeting logistics, including room bookings, catering, and agendas.
• Maintain confidential files and records with utmost discretion.
• Conduct research and compile data for executive decision-making.
• Assist with event planning and coordination for company functions.
• Handle expense reporting and invoice processing for executives.
• Ensure efficient communication flow between executives and other departments or external parties.

• Minimum of 5 years of experience as an Executive Secretary or similar role, preferably in hospitality or tourism.
• Exceptional organizational and time management skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• High level of accuracy, attention to detail, and discretion.
• Ability to anticipate needs and work proactively.
• Experience in managing complex travel arrangements.
• A relevant secretarial or administrative qualification is preferred.
• Familiarity with the Mossel Bay, Western Cape area is an advantage.
• Professional demeanor and strong interpersonal skills.

• Competitive salary package commensurate with experience.
• Opportunities for career advancement within the hospitality group.
• Comprehensive medical aid and retirement benefits.
• Employee discounts on company services and accommodations.
• A stimulating and beautiful work environment in Mossel Bay, Western Cape
  .
• Paid annual leave and sick leave.
• Professional development and training programs.
• Supportive management team.
• Potential for performance-based bonuses.