Real Estate Listing Closing Specialist

We are looking for an organized, full‑time listing coordinator to join our real estate sales team. Your responsibilities will include overseeing all aspects of seller transactions, preparing listing information, obtaining necessary signatures for listing agreements, and managing the MLS listings and social media postings. In addition, you’ll coordinate cleanings and showings for houses and keep track of the sales activity in the database.

The right candidate will be outgoing, organized, goal‑driven, and results‑oriented. If this job sounds like a great match for you, apply today!

• Manage seller transactions entirely, from initial contact for the listing to executed contract, so agents are free to help more customers.
• Schedule property inspections with customers and vendors to clean and prepare homes to sell fast.
• Coordinate all listing information such as property photos, pre‑listing presentations, and MLS market research for comparable properties.
• Follow up with sellers to complete listing agreements, disclosures, and any other required paperwork needed to send to the office broker for file compliance.
• Produce and manage MLS listings and social media so homes sell as soon as possible and customers are satisfied.
• Oversee all aspects of sellers’ transactions from initial contact to the executed purchase agreement.
• Prepare all listing materials: pre‑listing presentation, listing presentation, listing agreement, sellers’ disclosures, comparative market analysis, pull online property profile, research old MLS listings, etc.
• Consult and coordinate with sellers on all property photos, staging, repairs, cleaning, signage, lockbox, access requirements, and marketing activities.
• Obtain all necessary signatures on the listing agreement, disclosures, and other necessary documentation.
• Coordinate showings and obtain feedback.
• Provide proactive weekly feedback to sellers regarding all showings and marketing activities.
• Coordinate all public open houses and broker open houses.
• Input all listing information into MLS and marketing websites and update as needed.
• Submit all necessary documentation to the office broker via Paperless Pipeline file compliance.
• Input all necessary information into the client database and transaction management systems.

• Must have a high school diploma or GED; some college experience is a bonus.
• Driven to create an excellent customer service experience for each client.
• Prior experience in the real estate industry, transaction coordination, titles, or mortgages preferred.
• Able to use Excel to display data clearly, as well as use basic computer programs.
• Able to convey information well in both a written and verbal format.

$16 - $20 hourly