Manager​/Payable Accounting

Responsible for the operations, accounting and compliance of the Payable Accounting office. Develops, refines and documents operational procedures. Prepares, analyzes and reviews financial records and reports as well as reconciles and balances accounts. Assists auditors in our yearly financial audit as well as any additional audits that may be performed on payable accounting processes. Ensures compliance with University policies and procedures, State and Federal regulations and generally accepted accounting principles which include GASB accounting standards.

Responsible for hiring, training and supervision of office staff. Responsible to serve as backup and assist the SAP Financial System Analyst with system configuration in the areas which would include accounting, purchasing, payable accounting, fixed assets material management and other financial related systems.

Bachelors degree, preferably in Accounting or business related field.
Three years experience which includes supervisory experience.

Experience with financial system configuration, integration and testing.
Demonstrated experience working with financial records.

Demonstrated proficiency with written and verbal communication skills.
Demonstrated organizational skills and ability to manage multiple projects and meet deadlines.
Excellent analytical, mathematical, and problem solving skills.
Excellent attention to detail.
Demonstrated ability to establish and maintain positive interpersonal relationships and project a positive attitude.
Ability to perform the essential functions of the position with or without reasonable accommodation.

Experience in higher education or a non-profit organization.
Experience in purchasing, payables, accounting which includes fixed asset accounting.
Experience with SAP.

Manages the hiring, orientation, training, and supervision of payables staff. Monitors work assignments, workload, productivity, and ensures that deadlines are met. Conducts annual performance evaluations.
Oversees compliance with generally accepted accounting principles, internal controls, University policies and procedures, and State and Federal regulations.
Develops, proposes, and implements policies and procedures in relation to new or changing University policies and new or changing State/Federal regulations.
Monitors transactions processed by internal and decentralized data entry departments, performs periodic audit of transactions, reviews daily vendor creates and changes, performs TIN matching with IRS ensure all processing is in compliance with University policies and State/Federal regulations.
Reviews and processes files for weekly payment proposal.
Reviews and approves vendor wire payment requests for processing.
Reviews, analyzes and processes various financial accounting reports to ensure compliance and consistency within internal university accounts. 1099 reporting and compliance which includes issuing Form 1099-MISC, 1099-NEC, W-2G and 1099-R to payees, and reporting to the IRS, the State of Michigan, and Michigan Cities that impose a city income tax.
Responsible for New-Hire reporting on independent contractors per state reporting requirements.
Communicates with the campus community and outside vendors to provide information, answer questions, and assist in resolving problems.
Oversees Fiscal Year End close by providing information and reports as required by auditors.
Develops and presents Payable Accounting training to campus community.
Manages the budget expenditures of department which includes review and reconciliation of expenses and projection of future budgetary commitments to prevent deficit.
Provides backup to the Accounts Payable office professional responsible for processing vendor creates and changes, as needed.
Assists with systems testing of Payable Accounting processes in relation to implementation of changes, system enhancements, and upgrades to the SAP software system.
Evaluates and recommends new technologies relative to AP processes/functions.
Assists in coordinating the PNC Active Pay payment program for Payable Accounting. This includes vendor enrollments, payment issues, and program enhancements from PNC and with SAP.
Responsible for the payable accounting prepaid card program through PNC to include implementation, internal controls and procedures, and meeting with departments to address their concerns and issues.
Hires and assigns student employees to assist members of the Payable Accounting staff.
Reconciles cash fund balances and conduct annual audit/verification.
Serves as backup and assists SAP Financial Analyst with various daily duties to include:
Analyzes present systems and procedures.
Serves as project assistant in system implementations and upgrades in accounting, purchasing, accounts payable, fixed assets material management and other financial related systems.
Assists in the development and…