Legal Executive Coordinator

Position Description

The person in this role will provide contracting, operational and administrative support for the Legal department.

The person in this role will provide contracting, operational and administrative support for the Legal department.

At FUJIFILM Holdings America Corporation, we’re redefining innovation across the industries we touch—from healthcare and photography to semiconductors and data storage. With roots in photosensitive materials and a legacy of groundbreaking technology, we now lead 23 diverse affiliate businesses across the Americas.

We’re looking for mission-driven talents eager to join us to help create, market, and support a vast portfolio of products. At Fujifilm you’ll have the opportunity to explore and grow your skills in new, exciting ways. Whether you’re shaping tomorrow’s tech or redefining today’s processes, we’ll provide a flexible work environment and dynamic culture where innovation thrives.

Our Americas HQ is nestled in Valhalla, New York, a charming town known for its excellent schools, beautiful parks, and easy access to the vibrancy of New York City.

Fujifilm is globally headquartered in Tokyo with over 70,000 employees across four key business segments of healthcare, electronics, business innovation, and imaging. We are guided and united by our Group Purpose of “giving our world more smiles.” Visit:

• Coordinate administrative and logistical support for the Board of Directors meetings, including meeting logistics, preparation and organization of presentation materials, maintenance of Board files and records, and drafting and coordinating routine Board-related communications.
• Support the administration of legal holds at the direction of the Litigation team, including initiating and distributing legal hold notices, maintaining accurate hold records and assisting with releasee of holds as directed.
• Assist with maintaining Legal Department SharePoint sites, document libraries, templates, policies, procedures, and other knowledge resources to ensure information is current, organized and easily accessible.
• Identify opportunities to streamline administrative and operational processes and assist with documenting and implementing standardized workflows, procedures and best practices.
• Support the maintenance of contract, entity and other departmental records, including ensuring appropriate documentation, naming conventions, metadata and record completeness.
• Track Legal Operations projects, action items, deadlines, deliverables and status updates and coordinate follow-up with stakeholders as needed.
• Assist with maintaining, and updating Legal Department SOPs, process documentation, user guides and training materials.
• Coordinate Leal Department onboarding and offboarding activities, including technology access, systems, departmental resources, distribution lists, training materials, and other operational requirements.
• Support the Legal Operation Manager with departmental reporting, presentations, project tracking, process documentation and other operational initiatives.
• Support administration and data integrity of the Legal Department’s contract lifecycle management platform (Pramata), including contract records, metadata validation, renewal notifications, exception management, user support and ongoing system maintenance.
• Assist with contract template, form and related document maintenance and coordinate updates with appropriate Legal stakeholders.
• Daily administrative support for the Vice President General Counsel inclusive of calendaring, expenses, and travel arrangements.
• Other duties as may be assigned by Legal Operations Manager.

• 3+ years of administrative operations,…