Jr. Office Assistant; Typist

The Part-Time Junior Office Assistant (Typist) provides clerical, typing, reception, and general office support for the SUNY Westchester Educational Opportunity Center. The incumbent serves as a welcoming first point of contact for students, prospective students, visitors, faculty, staff, and community partners and helps ensure that daily office operations are accurate, responsive, and well organized.

• Answer and route telephone calls, take accurate messages, receive visitors, determine the nature of their business, and direct them to the appropriate office or staff member.
• Type, format, proofread, and prepare correspondence, notices, forms, schedules, reports, lists, and other documents with attention to grammar, spelling, punctuation, and accuracy.
• Enter, retrieve, and update information in computerized record systems and maintain electronic and paper files in accordance with established procedures.
• Provide routine information regarding WEOC programs, services, application processes, schedules, and office procedures, referring questions to appropriate staff when needed.
• Support student-facing operations by assisting with the distribution and collection of forms, processing routine documents, and communicating approved information to students and instructors.
• Open, sort, and route incoming mail and materials; prepare outgoing mailings; and assist with copying, scanning, filing, and document organization.
• Assist with appointment scheduling, office supply requests, outreach mailings, events, and other administrative projects as assigned.
• Use word processing, spreadsheet, email, calendar, database, and other automated office applications in performing assignments.
• Perform other related duties as required.