Admissions Clerk-WCC; Spanish Speaking

The Admissions Clerk - WCC (Spanish Speaking) at Westchester Community College plays a pivotal role in supporting the admissions process and providing outstanding customer service to prospective and current students. The incumbent is responsible for communicating effectively in both English and Spanish, processing admissions applications and supporting documents, maintaining accurate student records, assisting applicants throughout the admissions process, and performing clerical tasks within the Admissions Office.

Location: Valhalla, NY Category: Staff Positions Job Type: Full-time Posted On: Tue Oct 13 2026

The Admissions Clerk - WCC (Spanish Speaking) at Westchester Community College plays a pivotal role in supporting the admissions process and providing outstanding customer service to prospective and current students. The incumbent is responsible for communicating effectively in both English and Spanish, processing admissions applications and supporting documents, maintaining accurate student records, assisting applicants throughout the admissions process, and performing clerical tasks within the Admissions Office.

This Position Requires a High Level Of Professionalism, Accuracy, Attention To Detail, And The Ability To Work Collaboratively As Part Of a Student-centered Team. The Incumbent Will

• Communicate effectively, both verbally and in writing, in English and Spanish with prospective and current students, families, faculty, staff, and members of the public.
• Provide accurate information regarding admissions requirements, procedures, deadlines, residency requirements, and enrollment processes.
• Respond professionally to a high volume of inquiries in person, by telephone, email, and other communication channels.
• Refer students to appropriate college departments and student support services as needed.
• Schedule appointments and provide information regarding admissions events, information sessions, campus tours, and enrollment-related activities.

• Review admissions applications and supporting documents as they are received electronically, by mail, fax, or in person.
• Conduct an initial review to determine whether required documentation has been submitted and meets established admissions requirements.
• Identify incomplete applications and communicate with applicants regarding missing information or documentation.
• Determine admission status in accordance with established college policies and procedures.
• Process a variety of admissions transactions in a timely and accurate manner.

• Enter, update, and maintain applicant information and admissions records in People Soft and other college systems.
• Verify the accuracy and completeness of admissions data and follow up with students when clarification is needed.
• Update application status, admissions codes, receipt of transcripts, and other relevant student information.
• Maintain accurate electronic and physical applicant records in accordance with departmental procedures.
• Prepare routine admissions correspondence, notifications, and communications.

• Process, scan, index, and maintain admissions-related documents using the OnBase Imaging System and other college systems.
• Review and process supporting admissions documentation, including:
• High school transcripts and diplomas
• GED diplomas
• SAT and ACT scores
• Other admissions-related documentation
• Scan and upload documents into the OnBase Imaging System.
• Ensure admissions records are complete, accurate, and properly maintained.

• Provide front desk coverage during staff absences, breaks, lunch periods, and periods of high volume.
• Assist prospective and current students, faculty, staff, and members of the public with admissions-related inquiries.
• Schedule appointments and provide information regarding admissions events, information sessions, campus tours, and enrollment activities.

• Assist in the planning, preparation, and execution of admissions and enrollment events, including:
• Open Houses
• Saturday Enrollment Days
• Information Sessions
• Other recruitment and enrollment activities
• Support departmental initiatives designed to enhance student enrollment and student success.

• Participate in departmental training and professional development activities.
• Support special projects and operational initiatives as needed.
• Perform additional duties as assigned by the Assistant…