UNIV - Clinical Research Sponsor Invoicing Analyst - Office of Clinical Research, OVPR
Job in
Mount Pleasant, Charleston County, South Carolina, 29466, USA
Listing for:
C001 Medical University of South Carolina (MUSC - Univ)
Full Time
position
Listed on 2026-10-09
Job specializations:
-
Accounting
Accounts Receivable/ Collections, Financial Analyst
Salary/Wage Range or Industry Benchmark: 52000 - 89000 USD Yearly
USD
52000.00
89000.00
YEAR
Job Description & How to Apply Below
Job Description Summary This is a central research administration position, reporting to the Sponsor Invoicing Program Manager in the Office for Clinical Research (OCR) under the Office for the Vice President for Research (OVPR). This position is responsible for supporting the Office of Clinical Research Industry Sponsor Invoicing, billing, and reconciliation program. In collaboration with department/division Grants Administrators, Principal Investigators and study teams, Research Administration and Grants and Contracts Accounting Offices, this position will coordinate industry sponsored study invoicing, billing and reconciliation activities to ensure that all earned revenue is realized under this OCR fee for service program and provide training, mentorship and guidance for sponsor invoicing within MUSC’s Clinical Trial Management System.
Services will include supporting post-award industry sponsored research activity tracking, invoicing, billing reconciliation, reporting, and communication processes within SPARCRequest and the OnCore Clinical Trials Management System (CTMS).
Entity Medical University of South Carolina (MUSC - Univ) Worker Type Employee Worker Sub-Type Classified Cost Center CC002113 Office of Clinical Research (OCR) Pay Rate Type Salary Pay Grade University-GEN
09 Pay Range 52,100.
- 88,600.000 Scheduled Weekly Hours 40 Work Shift
Job Responsibilities 30% - Analyze fully executed clinical trial agreements (CTAs) and translate contract payment terms into study team tracking system templates that support sponsor invoicing for corporate clinical research studies. Educate study teams on effective study activity tracking to support sponsor invoicing and maximizing clinical research revenue. Provide guidance, training and mentorship in utilization of OnCore CTMS subject and protocol tracking and invoicing:
Interpret industry sponsored clinical research contracts and budgets and develop study activity tracking documentation to support appropriate recovery and reimbursement for all study activities.Verify the research record to include protocol and study personnel information, type and source of funding, add the appropriate study costs and build study invoicing calendar within the Clinical Trials Management System to support efficient study tracking and optimization of corporate clinical research revenue and reporting.Work collaboratively and develop effective working relationships with Investigators, key study personnel, departmental finance teams to and Research Administration to accomplish activity tracking and sponsor invoicing goals.Educate study teams on effective study activity tracking on a pre-defined schedule and provide guidance, training and mentorship in utilization of CTMS subject and protocol tracking and invoicing.Effectively prioritize tasks, and follow-up to ensure completion of sponsor invoicing activities in a compliant and timely manner and in accordance to the contract terms.Participate in CTMS planning, testing and development to optimized activity tracking and sponsor invoicing and reconciliation.30% - Supports the MUSC OCR industry sponsor invoicing program for clinical research; provides and supports Sponsor Invoicing, billing reconciliation, communication and reporting to ensure that earned revenue is realized to support the activities of industry sponsored research:
Monitor study startup, invoiceable, milestone, per patient visit and administrative (PRA, OCR Finance, IRB, and CTMS fees) activity to ensure proper and full financial reimbursement for these activities.Develop sponsor invoices based on invoicing milestones, invoiceable, and pass through costs ensuring that receipt of revenue is timely and first revenue received is within OCR established reporting goals.Invoice sponsors and/or verify receipt of earned revenue and follow-up with sponsors for unpaid invoices.Apply sponsor payments received in alignment with the Clinical Trial Agreement (CTA) to the appropriate MUSC research account and within CTMS, reviewing CTMS data, and MUSC clinical research financial data systems for accuracy/reconciliation. Ensure receipt of all revenue and financial reconciliation prior to contract/account close out.Work collaboratively and professionally with OCR staff, the Medical University of South Carolina research community, and external research customers such as pharmaceutical companies and Contract Research Organizations (CRO).Work with the department/division business managers and study…
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