Administrative Assistant - HR

The Administrative Assistant – HR position performs a variety of administrative and clerical work in support of the HR team.

• Assists the Human Resources Director and other HR Team members with various administrative duties including preparation for meetings, internal and external written and verbal communication, scheduling, budgeting, and assistance with special projects and events.
• Assists with data entry, inquiries and reports in HRIS.
• Handles incoming/outgoing mail for Town staff members .
• Covers the responsibilities of the receptionist during lunch and other times as needed.
• Maintains paper and electronic files of HR Division .
• Completed employment verification requests .
• Assists with preparation of orientation, onboarding and training sessions, including set up, breakdown, and related documentation .
• Processes accounts payable, including invoices, expenses, and travel receipts/per diem .
• Entering, requesting, and generating requisitions, purchase orders, and petty cash reimbursement through Oracle and current systems.
• Produces necessary correspondence, creates and manipulates spreadsheet files, and prepares presentation materials to support Division work products.
• Assists with ordering and maintaining adequate office supplies for the HR team.
• Performs other related assigned duties.

• Associatedegreeandone(1) yearofpriorworkexperienceinanoffice setting;
• Orequivalentcombinationofeducationand experience;
• You must be able to work Monday
  - Friday from 8:00AM – 4:30PM.

• Skillindataprocessing ;
• Abilitytoestablishandmaintaineffectiveworking relationships;

Whileperformingthedutiesofthisjob,theemployeeisregularlyrequiredtotalkor hear. Specificvisionabilitiesrequiredbythisjobincludeclosevision,distance vision,usageof computers and reading.

Thispositionrequiressubstantialrepetitivemotionofwrists,hands,and fingers.

The employee is frequently required to stand; walk; use hands to finger, handle, grasp or feel; and reach with hands and arms.

The employee consistently maintains balance either sitting, standing or walking and is occasionallyrequiredtostooporcrouch.

Theemployeemayoccasionallypush,pullorliftand move objects up to 10 pounds.

Theworkrequires the following mental abilities to perform critical task:
Use judgement, make decisions, interact with others, adapt to changes in jobs, verbal interactions, and people skills – more than basic communication with others, and problem solving.

Theworkenvironmentinvolveseverydaydiscomfortstypicalofoffices,withoccasionalexposure to outside elements. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.