Administrative Assistant

Employment & Benefits Specialist at Motley Rice

As one of the nation’s largest plaintiffs’ litigation firms, Motley Rice advocates for the rights of workers, families, consumers and investors and aggressively seeks justice for people and institutions harmed by wrongdoing and negligence. Our Firm has played leadership roles in some of the most significant cases to ever go through U.S. courts. We have the experience and depth of knowledge to take on innovative, cutting-edge litigation across a variety of practice areas.

We are currently looking for the following team member:
Administrative Assistant.

Under general supervision performs a variety of administrative and secretarial duties. In addition to typing, filing, scheduling, performing duties such as coordinating meetings and conferences, obtaining supplies, coordinating mail, working on special projects. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes to office practices and procedures.

• High school diploma required.
• One (1) to two (2) years of progressively responsible work experience; experience in a legal setting preferred
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Must be able to proofread typed material for grammatical, typographical and spelling errors
• Strong working knowledge of MS Word, Outlook, and Excel
• Ability to communicate and work well with a variety of people

“Essential duties” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Type memos and send out necessary documents and emails; produce copies as needed.
• Converts draft correspondence, memoranda, reports and other documents into typed format
• Utilize some litigation software programs, client databases
• Reviews, sorts and dates mail; maintains files
• Answers, screens, and directs telephone calls appropriately
• Assists in preparing for and setting up of meetings. Prepares reports and minutes for meetings
• Performs routine office correspondence, completing forms and documents, and maintains records and files
• May assist with special projects as needed

Work may require more than 40 hours per week to perform the duties of the position. Some travel will be involved.

Work is performed in a normal heated or air-conditioned office environment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements. This job description must not be misconstrued as a promise of employment, nor deemed as an employment contract. EOE. We participate in e-verify.