Executive Assistant

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Seamon Whiteside is seeking a highly organized, resourceful, and discreet Executive Assistant to provide comprehensive support to our Management Team. This individual will be responsible for a wide range of administrative, logistical, and project-based duties requiring exceptional judgment, initiative, and attention to detail.

Since the company’s beginning in 1985, we’ve blended the disciplines of civil engineering and landscape architecture from concept to completion to create places of legacy and inspiration for our clients, community, and family. There is a big difference in how engineers and landscape architects visualize a project. At SW+, we approach every plan from both points of view, working together to create a successfully integrated venture.

In our world, that’s a good thing. With the goal of being the best design firm in the region, the SW+ leadership team continues to attract the brightest talent, each with a unique expertise in one of the many facets of land design. SW+ has a diverse portfolio at a variety of scales in both the public and private sector, including mixed‑use commercial developments, urban and suburban multifamily, healthcare, office, high‑end resort, and parks and recreation projects.

With over 195+ employees, and offices in Mount Pleasant, Greenville, Summerville and Spartanburg, SC, as well as Charlotte and Raleigh, NC, SW+ inspires employees to stand behind its tagline, of designing innovative spaces that enrich lives and leave a legacy for future generations. Company culture is at the core of who we are. SW+ offers a mentorship program and other professional growth opportunities.

In addition, company‑sponsored events, such as golf tournaments, sports teams, and happy hours, along with philanthropic endeavors, provide opportunities throughout the year to lift morale and strengthen bonds between coworkers.

• Provide proactive, high‑level administrative support to the Executive Management Team, ensuring smooth and efficient day‑to‑day operations.
• Manage complex calendars and coordinate internal and external meetings, including logistics, agendas, and follow‑up actions.
• Draft, proofread, and edit correspondence, presentations, reports, and internal communications with a high degree of accuracy and professionalism.
• Handle confidential and sensitive information with discretion and integrity.
• Serve as a liaison between executives, internal departments, and external stakeholders, ensuring clear and timely communication.
• Organize and maintain departmental electronic files and documentation systems.
• Coordinate travel arrangements for the executive team, including flight research and booking, hotel and dinner reservations, ground transportation, detailed itineraries, and conference registrations.
• Prepare and process monthly travel and expense reports accurately and in a timely manner.
• Coordinating vehicle maintenance, arranging drivers for corporate events, and running occasional errands.
• Preparing client‑facing materials such as gift bags, meeting packets, and presentation folders.
• Assist in the organization and administration of strategic employee recruitment efforts as directed by the Management Team.
• Providing logistical and hospitality support for key clients and strategic recruitment meetings, events, and conferences.
• Maintain professionalism and responsiveness while managing competing priorities and deadlines.

• Manage multiple projects simultaneously, following through on deliverables with minimal supervision.
• Proactively anticipate the needs of executives and offer creative, effective solutions within a dynamic and growing organization.
• Prepare and distribute materials for meetings, including agendas, reports, and presentation decks.
• Attend and take meeting minutes at Management Team meetings, Board of Directors meetings, and Shareholder meetings.
• Collaborate on special projects by conducting research, compiling data, writing, and fact‑checking.

• Assist with departmental budget…