Document Controls Specialist

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STV is a nationally recognized leader for delivering value and excellence in construction management, engineering, architecture, planning and environmental services. We are seeking a Document Controls Specialist who is skilled in the use of technology to complete day‑to‑day tasks and can communicate effectively with a large team to coordinate and complete multiple responsibilities on a deadline.

• Control, scan, index, link, electronically file and distribute documents in Procore or another project management tool. This includes internal and external distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Prepare transmittals, distribute documents, and retrieve documents.
• Assist the Project Managers and the Project Team in all matters relative to project documents and the control and distribution of documents.
• Process project documents and maintain document control files in accordance with project document control procedures. Document Control Support includes both electronic and hard‑copy distribution and filing.
• Establish and maintain files; receive, index and scan documents such as correspondence, field memos, submittals, pay requests, drawing logs, safety notices, RFIs, and photos.

• Microsoft Office Suite is required; expertise in Excel is required. Experience with Bluebeam/Adobe Acrobat is required.
• Experience with large‑scale Document Control Software is preferred;
  Procore is highly desirable.
• Demonstrated experience with routine Document Control hardware and software, such as scanners.

• Bachelor's Degree in Construction Management, Engineering or a related field.
• Minimum of 3 years full‑time experience in project management, design, construction, operations, administration, architectural electrical or mechanical plumbing or related field.
• Detail oriented and highly organized.
• Previous experience in a construction environment is highly desirable, with an understanding of the construction process and coordination of various entities in the industry.
• Previous experience managing a Document Control effort for a large‑scale construction project preferred.
• Experience with public agencies contract administration is preferred.
• Self‑starter attitude with proactive, results‑oriented focus and willingness to assume additional responsibilities.
• Effective oral and written communication skills.
• Ability to interface with a variety of people with different technical levels and educational backgrounds; produce accurate and timely results while maintaining a positive customer‑service attitude.

$64,848.58 – $86,464.77

STV offers the following benefits.

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts (Health Care, Dependent Care, and Transit/ Parking where applicable)
• Disability insurance
• Life Insurance and Accidental Death & Dismemberment
• 401(k) plan
• Retirement counseling
• Employee Assistance Program
• Paid Time Off (16 days)
• Paid Holidays (8 days)
• Back‑Up Dependent Care (up to 10 days per year)
• Parental Leave (up to 80 hours)
• Continuing Education Program
• Professional Licensure and Society Memberships

Mid‑Senior level

Full‑time

Administrative

Civil Engineering

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good‑faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including geography, education, experience, and/or certifications.

At STV, we are fully committed to expanding our culture of diversity and inclusion. We encourage candidates who may not meet every single qualification to apply, as you may still be the right fit for this or other roles.