DEPUTY CLERK - Probate​/Juvenile Court

Position Type:
Full-time, 40 hours per week
(Non-bargaining unit) Address: 111 East High Street
Mount Vernon, Ohio 43050

Typical

Work Schedule:

8:00 a.m.

- 4:00 p.m.
Monday through Friday Pay Range :
Commensurate with Experience

Contact Information:  FLSA:
Non-Exempt, Unclassified

Individual assists with the daily operation of the Knox County Probate/Juvenile Court.

High School Diploma or equivalent. Individual must meet and maintain qualification for driving on county business as a continued condition of employment. All licenses and certifications must be maintained as a condition of employment.
Must possess a valid driver’s license and acceptable driving record.
Must meet and maintain all required licenses and certifications as a continued condition of employment.

• Receives, processes and dockets both paper and electronic case filings;
• Receipts payments for court fees, fines, restitution, and other transactions;
• Scans and archives all documents related to court filings;
• Maintains all documents in case files;
• Monitors records according to retention schedule;
• Communicates with the court staff and other local agencies;
• Demonstrates regular and predictable attendance;
• Attends various training sessions, video conferences, and workshops;
• Performs typing, word processing, and related computer operations; and
• Works overtime and outside of typical work schedule/business hours as required.

• Performs related non-essential functions as needed.

Ability to operate a variety of office equipment such as, but not limited to, various microcomputers and components, printers, scanners, digital cameras, video projectors, hubs, switches, and modems. Ability to competently utilize a wide variety of computer and networking tools, software, and hardware. Individual uses appropriate personal protective equipment when necessary. Ability to operate a motor vehicle safely.

• Ability to organize and maintain large volumes of information and paperwork;
• Ability to effectively and independently plan and collaborate with other staff units and outside agencies;
• Ability to work effectively with clients who may be upset, distraught, irate, emotionally or mentally or otherwise unable to function within reasonable range of constructive behaviors;
• Communicate professionally and effectively with internal and external customers, both orally and in writing;
• Demonstrates professionalism in all aspects of the position including appearance and demeanor

• Efficiently operate computer programs such as, but not limited to, Microsoft Word, Excel, Outlook, and agency specific programs;
• Deliver excellent customer service, externally and internally both in person and on the telephone;
• Proficiency in grammar, writing, mathematical skills, spelling, and punctuation;
• Thorough knowledge, adherence, and aptitude to follow safety policies, procedures, and practices; and
• Thorough knowledge, adherence and aptitude to follow federal, state, county, and department policies and procedures, laws and regulations.

Work consisting of complex, varied, standardized and non-standardized tasks requiring application of numerous laws, rules, regulations, policies, and procedures. Individual must be able to function under high stress levels and extremely complex, time sensitive, complicated situations working with mobility constraints.

Individual must demonstrate superior multi-tasking skills. Individual must adhere to departmental rules and procedures regarding confidentiality due to the nature of information that is accessed. Individual makes choices or decisions without supervisory input on most daily activities, such as establishing priorities or making referrals to other agencies. Supervisor does provide general guidance, but allows the individual the ability to plan the procedures and methods to accomplish objectives.

Individual must perform as a team player. Errors in work may cause inaccuracies in reports, records, or technical data resulting in inaccurate or incomplete information, and may cause loss of efficiency of response of emergency services, and possible loss of property and life.

Contact is with co-workers, employees from public and private sector organizations and the public. The purpose of these contacts is to guide and direct, check on progress of work…