Office Assistant​/Executive Assistant

Description

Youthnet is a nonprofit agency committed to serving children, youth, and families across Western Washington. Our programs focus on supporting youth and families involved with or at risk of involvement in our state foster care system. Ultimately, we are working together to create opportunities for healing from the past and promoting hope for the future.

Mission:
Youthnet partners with young people and their families navigating systems of care, providing support that fosters hope, belonging, and the confidence to shape their own future

Vision:
Connected families, empowered youth, flourishing communities.

At Youthnet, we value:

• Empowerment We uplift young people and families through collaboration and advocacy.
• Belonging We prioritize relationships, inclusiveness, and community in all of our work. We recognize that every individual needs authentic connection to flourish.
• Hope We know people provided with dignity, respect, and encouragement will create a future they believe in.
• Accountability We create an environment that nurtures integrity, transparency, and ongoing learning for ourselves and those we have the privilege to serve.

Youthnet is seeking an organized, service-oriented Office Assistant to provide essential administrative support to our Executive Director and leadership team. This role helps keep our organization running smoothly by coordinating calendars and meetings, supporting board activities, maintaining organized records, and assisting with the day-to-day details that allow our team to focus on serving young people and families.

The ideal candidate is proactive, detail-oriented, and adaptable, someone who enjoys bringing order to a busy environment, anticipates needs, and follows through on commitments. They bring a helpful, solutions-focused approach to their work, can balance competing priorities with confidence, and understand that reliable administrative support is an important part of advancing Youthnet's mission.

• Coordinate organizational and leadership calendars, including scheduling meetings and managing calendar details for the Executive Director and other leaders as assigned.
• Assist with email organization, correspondence, follow-up, and other administrative needs for the Executive Director and leadership team.
• Prepare and organize monthly Board of Directors meeting materials, including agendas, slideshows, executive reports, and meeting folders.
• Coordinate with the Executive Director and Board of Directors Secretary to prepare presentation materials, format meeting minutes, and verify accuracy.
• Maintain organized Board of Directors folders and records, ensuring approved meeting minutes, agendas, slideshows, executive reports, and supporting documents are accurately stored and accessible.
• Track board member onboarding, including collecting photos, coordinating website updates, and monitoring completion of onboarding steps.
• Provide data entry and administrative support to the Executive Director, Resource Development, Operations, HR, Finance, and other leadership team members.

• Coordinate office logistics, including mail pickup and delivery, post office trips, shipping and receiving, and deliveries to other Youthnet locations.
• Monitor office supplies, maintain inventory, and coordinate ordering and restocking.
• Support the organizational phone system, including maintaining phone tree information, coordinating voicemail routing, and ensuring messages reach the appropriate staff.
• Assist with Community Closet organization, supplies, and related logistics.
• Coordinate staff meetings, organizational lunches, and other internal…