Executive Assistant

About Bespoke Labs

Bespoke Labs is an applied AI research lab pioneering data and RL environment curation for training and evaluating agents.

Recently, we curated Open Thoughts, one of the best open reasoning datasets used by multiple frontier labs, trained SOTA specialized models such as Bespoke-Mini Chart-7B and Bespoke-Mini Check, and taught agents to do multi-turn tool-calling with reinforcement learning.

Bespoke is uniquely positioned to capture a large market share of data and RL environment curation.

We're looking for an Executive Assistant who can own the operational foundation of a fast-scaling AI startup. This isn't a traditional EA role: you'll be the person who ensures the executive team can focus on strategic aspects and building the future, while you handle everything that makes a company actually run.

As we scale from seed to Series A and beyond, you'll grow with us, potentially evolving into an Operations Manager or Chief of Staff role.

Core responsibilities:

• Coordinate CEO calendar and meetings
• Process payroll and manage benefits administration
• Set up new employees (Gmail, Slack, equipment, HR software)
• Handle expense management (receipt uploads, vendor payments, subscriptions)
• Manage business licenses and compliance filings
• Material prep

• 2-4 years as an EA, operations coordinator, or office manager (startup experience strongly preferred)
• You've handled payroll, benefits, or finance operations before
• You build systems and processes, not just execute tasks
• You're comfortable with ambiguity and can prioritize independently
• Bonus:
  You've supported a founder through fundraising

• Salary: $80K+ depending on experience
• Early-stage equity
• Health, dental, vision insurance
• Hybrid work in Mountain View. No remote applications.