Executive Assistant, Design

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46677

Administrative

Full-Time

On-Site

#We Are Paramount  on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got the powerto achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

Location

Note:

This is a Mountain View, CA-based role. Although the posting lists San Francisco for now, the position is on‑site in Mountain View. Please consider this when applying.

The Executive Assistant, Design is a trusted partner to the EVP, Head of Design and provides senior‑level administrative support to 1‑2 of her direct reports, enabling the Design leadership team to focus on creative and strategic priorities. This role manages complex calendars, coordinates travel and events, and handles sensitive organizational information with sound judgment and discretion. The EA operates under general supervision, exercising independent judgment on day‑to‑day prioritization and escalating higher‑stakes or sensitive matters to the EVP.

Manage complex, high‑volume calendars for the EVP and her direct reports, proactively resolving scheduling conflicts and prioritizing time against evolving business needs

Coordinate all domestic and international travel logistics and expense reporting for the Design leadership team, and lead planning and on‑the‑ground logistics for offsites and team collaboration events

Execute expense management activities with minimal guidance

Assess and advocate for office space needs with minimal guidance

Serve as a key point of contact between the EVP’s office and stakeholders across Product & Technology, HR, Legal, Finance, and external vendors/partners, independently determining what can be handled directly versus what requires escalation

Partner with other Product & Technology executive assistants to coordinate cross‑organization initiatives and provide backup coverage for one another as needed

Support onboarding logistics for new hires into the Design organization

Lead or support ad hoc special projects as assigned by the EVP

5+ years of experience supporting a senior executive (VP level or above), ideally within a creative, design, product, or technology organization

Proven ability to manage complex, fast‑changing calendars and competing priorities with sound judgment and minimal oversight

Extensive experience coordinating domestic and international travel arrangements and managing expense reporting

High proficiency with Google Workspace; comfortable adopting new productivity and AI tools

Exemplary written and verbal communication skills, with the ability to interact professionally with senior executives, creative talent, and external partners

Demonstrated discretion and professionalism in handling confidential and sensitive information

Experience planning and executing team offsites and events, including vendor and logistics coordination

Prior experience supporting a Design, UX, Creative, or Product leader or organization

Experience in media, entertainment, or technology industries

Familiarity with Paramount’s internal systems (e.g., Oracle Fusion)

Experience supporting or coordinating across multiple executives/leaders concurrently

Bachelor’s degree or equivalent combination of education and experience preferred