Legal Office Assistant

We are seeking a professional, service-oriented Office Assistant for a temp-to-hire opportunity in Palo Alto, CA. This role is ideal for someone with a strong hospitality or customer service background who enjoys creating a welcoming, professional experience for clients, visitors, and executive-level customers. You will support daily business center operations, including greeting guests, coordinating conference rooms, responding to client requests, and assisting with general office services.

Additional responsibilities include mail handling, document preparation, shipping and receiving, and administrative support. The ideal candidate is proactive, dependable, highly organized, and comfortable managing multiple priorities in a fast-paced, client-facing environment. Candidates with experience in hotels, concierge services, guest relations, corporate reception, or other hospitality-focused roles are encouraged to apply.

• Welcome clients, visitors, and business partners, creating a positive and professional first impression.
• Respond to client requests and inquiries with excellent customer service, clear communication, and a solutions-oriented approach.
• Coordinate conference rooms, meeting setups, and on-site services to ensure a smooth client experience.
• Provide reception support, answer telephone calls, direct inquiries, and assist executive-level customers and internal teams.
• Support daily office operations, including mail distribution, shipping and receiving, supply management, and general administrative tasks.
• Assist with copying, printing, scanning, document preparation, filing, and handling confidential or time-sensitive materials.
• Operate and perform basic troubleshooting on copiers, scanners, postage equipment, and other office equipment.
• Maintain organized work areas, supplies, service logs, and quality standards.
• Manage competing priorities while delivering accurate, timely, and professional service.

• Pay: $26 per hour.
• Location:
  
  Palo Alto, CA.

• High school diploma or GED.
• 1–2 years of relevant experience in customer service, hospitality, reception, office support, or a similar client-facing role.
• Strong verbal communication, interpersonal, and customer service skills.
• Professional demeanor and ability to interact confidently with clients, visitors, and executive-level customers.
• Excellent organization, attention to detail, reliability, and attendance.
• Ability to multitask, prioritize requests, and remain composed in a fast-paced environment.
• Basic computer skills and familiarity with standard office equipment.
• Ability to handle confidential information with discretion.
• Ability to stand, walk, and lift up to 30 lbs. as needed.
• Ability to work independently and collaborate effectively with a team.

• Hospitality experience, concierge services, guest relations, corporate hospitality, or guest services.
• Experience in corporate reception, workplace experience, business centers, or client-facing office environments.
• Experience coordinating conference rooms, meetings, or visitor services.
• Previous office services, mailroom, copy center, or document management experience.
• Legal office experience or familiarity with confidential legal documents.
• Knowledge of copiers, printing, scanning, shipping, receiving, and basic equipment troubleshooting.

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-_Know Your Rights
6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%.pdf

For temporary assignments lasting 13 weeks or longer, Apple One is…