Administrative Assistant

Administrative Assistant

Our client, a dynamic and innovative startup environment, is seeking an Administrative Assistant to join their team. As an Administrative Assistant, you will be part of the Operations & Client Support team, supporting day-to-day office needs and helping keep communication, scheduling, and administrative workflows running smoothly. The ideal candidate will have strong organizational skills, excellent phone etiquette, and a proactive, detail-focused mindset that will align successfully in the organization.

Location:

Mountain View, CA

Pay Range: up to $50 per hour

Shift: 8 am to 3:30 pm

What's the Job?

• Manage front of house responsibilities by greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy.
• Handle incoming correspondence, emails, and inquiries promptly while maintaining excellent customer service standards.
• Maintain organized filing systems (physical and digital) and ensure confidential information is handled securely.
• Perform accurate data entry using Microsoft Office applications and bookkeeping software such as Quick Books.
• Support office management activities including supply inventory, equipment maintenance, and scheduling appointments.

What's Needed?

• Proven office experience with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and strong computer literacy across various platforms.
• Experience with Quick Books or similar bookkeeping software is highly desirable.
• Excellent phone etiquette skills, including experience managing multi-line phone systems.
• Strong data entry skills with high accuracy, plus the ability to proofread documents thoroughly and handle confidential information discreetly.

What's in it for me?

• A paid role where your organization and follow-through directly support daily operations and team success.
• An opportunity to streamline administrative processes and contribute to a fast-paced, growth-focused environment.
• Hands-on experience supporting client communication, customer service initiatives, and office coordination.
• The chance to develop and apply skills across scheduling, correspondence, data entry, and basic bookkeeping support.
• A collaborative setting that values proactive individuals eager to learn and excel.

Upon completion of waiting period associates are eligible for:

• Medical and Prescription Drug Plans
• Dental Plan
• Supplemental Life Insurance
• Short Term Disability Insurance
• 401(k)

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!