Facilities Assistant

Facilities Assistant

We are a business‑to‑business support service for independent mental health practitioners, helping providers serve a growing client base. We provide administrative and organizational services that simplify sourcing leads, marketing, billing, and collecting payments from patients and insurers. Since our founding in 2011, we have supported over 2,000 providers across 19 locations. Our mission is to create improved access to high‑quality mental health care.

Job Type: Full‑time
Salary: $48,000 – $50,000 per year

The Facilities Assistant collaborates with team members, contractors, vendors, property managers, and other departments to support both strategic projects and day‑to‑day operations. Duties include inventory management, project planning, and onsite support at two headquarters and satellite locations. The ideal candidate has a service‑first mindset, experience working in a team, and a bonus for knowledge in property management and contractor coordination.

• Coordinate and execute the ordering, delivery, and installation of furniture and décor.
• Support the Facilities Manager with ordering, tracking, accepting, and inventorying office supplies and capital expenditures for all locations.
• Use software such as PowerPoint, CAD, Adobe, Smart Draw, Microsoft Project, and Excel to track progress and communicate with stakeholders.
• Facilitate and execute small office space improvements, repairs, and office‑wide refreshes.
• Accept office supply deliveries at HQ and maintain regular upkeep of the office space (water plants, proactive maintenance, kitchen cleaning schedule, etc.).
• Support communication and relationships with property managers, and assist Office Managers in resolving facility issues.
• Handle emergency maintenance at off‑site offices, providing onsite support and coordinating with vendors for repairs.
• Organize and fulfill requests for staff and provider gifts for various occasions (birthdays, anniversaries, corporate events).
• Assist managers of other teams/departments with budgeting, planning, communication, and organization of provider‑member and recruiting events.