Accounts Receivable

Job Description:

Accounts Executive – Accounts Receivable

Position Overview

The Accounts Receivable Executive plays a pivotal role in managing the organization’s finances by ensuring accurate and timely reconciliation of outstanding invoices and maintaining hygiene in Accounts Receivable.

The majority of the work will involve MS Excel — processing data, building pivots, and preparing various reports.

Key Responsibilities

1. Payment Processing

- Monitor incoming payments and apply them accurately to customer accounts
- Record payments in the accounting system and reconcile them with bank deposits

2. Collections

- Manage and prioritize collections activities to ensure timely payment of outstanding invoices

3. Account Reconciliation

- Reconcile courier partners’ accounts, investigate discrepancies, and report, resolve errors or short remittance
- Coordinate with the tech department to resolve disputes and ensure accurate processing of invoices and credit notes
- Ensure creation and knocking of credit notes against RTO and DTO orders
- Work heavily on MS Excel and process bulky data using complex logic

4. Aging Reports

- Generate and analyze accounts receivable aging reports to track outstanding balances or open credit memos
- Develop strategies to minimize bad debt or duplicate credit memos

5. Documentation and Reporting

- Maintain organized records of:
- Delivery partners MIS
- Hyperlocal cash MIS
- O2C reports
- Prepare and present accounts receivable reports to management

6. Process Improvement

- Identify opportunities to streamline accounts receivable processes and improve efficiency
- Implement best practices to enhance the accuracy and speed of reconciliation

Key Performance Indicators (KPIs)

- Cash Flow Improvement:
- Assess the impact of accounts receivable activities on the company’s cash flow and ensure timely identification and reporting of errors to avoid leakages or loss
- Accuracy:
- Ensure invoices, credit memos, payments, and records are error-free and up-to-date

Qualifications

- Bachelor’s degree in Accounting, Finance, or a related field
- Previous experience in accounts receivable or a similar role is preferred
- Proficiency in Microsoft Excel is a must (candidate should be an expert in MS Excel)
- Experience in the e-commerce industry is preferred
- Strong attention to detail and organizational skills

Experience

- Entry-level candidates: 1–3 years of relevant experience
- Mid-level candidates: 2–5 years of relevant experience

Working Conditions

- Typical office environment
- May require occasional overtime during month-end or year-end closing periods
- Regular use of computer and accounting software