Account Executive

Position

Description:

As a member of the F & A Team, the position requires invoice payment processing, monitoring & posting expenses in accounting books, preparation of OPEX reporting including budget vs actual comparison and pre-delivery & drydock expenses, responding to inquiries from the ship owners in relation to Vessel accounting (OPEX accounting). This role requires comprehensive knowledge about OPEX (Operational Expenses) for a vessel.

Roles and Responsibilities:

Reviews incoming invoices within the invoice management system for accuracy, completeness and also ensures compliance with company policies and procedures
Processes high volume multi-currency invoices and expense reports in a timely manner
Performs 3-way match between invoice, purchase order and delivery order
Accounting process flow/management: develop and manage accounting process incl. P2P and trouble shoot with internal & external stakeholders.
Manage all aspects of vessel accounting, including accounts payable, accounts receivable, general ledger, and financial reporting as required by applicable GAAP and law as agreed with the vessel owners.
Prepare and report monthly, quarterly and annual financial statements in accordance with regulatory requirements and accounting standards.
Timely recording and reporting of pre-delivery, drydock, charterers, and extraordinary cost and fund management of each extraordinary activity by event.
Manage cash management of the owners accounts including bank account management, cash flow forecasting, and manage reporting with banking partners.
Raises invoice to the owners for ship management fee, OPEX and other fund requests
Performs other duties (particularly F&A related jobs) as required

Requirements:
Minimum 5 years’ experience in Vessel accounting function of an international ship managers
Diploma in business/management accounting from a recognized institution
Proficiency with Microsoft Office suite (including Outlook, Word, and Excel)
Proficient at working in a digital and paperless environment
A high degree of accuracy and attention to detail
Ability to work under pressure with strict deadlines
Self-starter and team player

Additional Desired Qualifications
Proficient in accounting software (Oracle Netsuite), SAP Concur, and advance knowledge of Microsoft Excel.