Job Description & How to Apply Below
AI is the most significant shift in how work gets done since the advent of the Internet — yet most organizations fail to capture its value. Neo is changing that.
Founded by Bhavin Turakhia — Co-Founder of Zeta , Radix , and Titan — Neo is building an integrated, AI-first suite of products that capture work, centralize context, and make AI a first-class participant in every workflow:
Tasket — A radically reimagined, AI-native, work management platform that centralizes context and makes AI delegation seamless for all work.
Friday — AI Assistant, co-worker and agent platform, pre-integrated into Tasket, Studio, Drive and 1000+ SaaS platforms.
Studio — AI-native suite for co-creating docs, spreadsheets and diagrams collaboratively with humans and agents.
Drive — AI-native repository, where humans and agents can co-work on files.
Scribe — AI assistant for meetings that goes beyond note-taking and actually does your work while on the call.
About the role
Neo is looking for a reliable, detail-oriented Accounts & Payments Executive to own the financial operations of the business. At its core, this role is about one thing: keeping the books clean and payments moving accurately and on time.
The primary focus of this role is maintaining accurate books of accounts in Zoho Books, managing vendor payments end-to-end, and executing all banking transactions through online portals. These three areas make up the bulk of the job and the yardstick by which performance is measured. Supporting activities include MIS reporting in Zoho Analytics and participating in process automation alongside our in-house automation expert — both of which build on top of a solid operational foundation.
Responsibilities
1. Books of Accounts & Journal Entries
Maintain complete and accurate books of accounts in Zoho Books daily — with zero backlogs
Pass journal entries for all transactions: expenses, provisions, accruals, prepayments, depreciation, and period-end adjustments
Ensure correct ledger mapping, cost centre tagging, and GST/TDS treatment on every entry
Manage integrations between Zoho Books, Zoho Expense, and Zoho Inventory to ensure data flows accurately across modules without manual rekeying
Perform monthly ledger reviews; identify and correct mispostings proactively before close
Maintain audit-ready documentation for all entries per internal SOPs
2. Vendor Payments & Full AP Lifecycle
Own the complete vendor lifecycle in Zoho Books: onboarding with KYC and contract filing, PO creation, three-way matching (PO – GRN – invoice), approval routing, and payment recording
Verify all invoices for accuracy, GST applicability, RCM treatment, and TDS deductibility before processing
Maintain a real-time vendor payment tracker; proactively flag due and overdue payments
Reconcile vendor ledgers monthly and resolve open items and disputes independently
Handle all vendor queries on payment status, TDS certificates, and account reconciliations without escalation for routine matters
3. Banking & Payment Execution
Execute all outgoing payments via corporate banking portals — NEFT, RTGS, IMPS, and foreign remittances (SWIFT/wire)
Verify beneficiary name, account number, IFSC, and invoice amount against approvals before every transfer
Reconcile all bank accounts with Zoho Books daily; resolve unreconciled items within 3 business days
Maintain a daily payment log and share a concise summary with the Manager – Accounts each evening
Liaise independently with banks for failed transactions, documentation requirements, and statement discrepancies
Record petty cash and credit card expenses in Zoho Books with correct categorisation and GST treatment
4. Month-End Close & Compliance Support
Complete month-end close in Zoho Books within 3 working days: reconciliations, provisions, accruals, and ledger sign-off
Prepare bank reconciliation statements, creditor ageing, advance reconciliation, and prepayment schedules
Support the Manager – Accounts with TDS workings, GST data compilation, and statutory audit schedules
Ensure all compliance-related transactions (TDS deductions, RCM entries, FEMA documentation for foreign payments) are correctly recorded…
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