Accounting Specialist

Accounting Specialist – AP, Treasury & General Accounting   Hubot, Inc. | Hybrid – India | Full-Time | U.S. Business Hours (EST/CST)

Reports to:

CFO

About Hubot
Hubot, Inc. is an FDA-registered CDMO headquartered in South Bend, Indiana, specializing in liquid and aerosol filling for global pharmaceutical and personal care brands including Fortune 500 clients across consumer health, beauty, and personal care. ⭐ 4.8 Glassdoor | 4.7 Indeed | 95% Employee Recommendation Rate

The Opportunity
We're hiring an  Accounting Specialist – AP, Treasury & General Accounting  to support day-to-day accounting operations for our growing manufacturing organization. This role will own accounts payable, treasury activities, vendor management, reconciliations, and month-end accounting processes while partnering closely with finance leadership.
The ideal candidate brings experience within a manufacturing environment, strong accounting fundamentals, and the ability to work independently in a remote setting during U.S. business hours. SAP experience is highly preferred.

Why Hubot
High-Impact Finance Role  – Play a critical role in supporting financial operations for a growing U.S.

-based manufacturing business.
Global Exposure  – Work directly with finance leaders and business partners across the United States.
Broad Accounting Experience  – Gain hands-on exposure to AP, treasury, general accounting, reporting, and financial controls.
Autonomy & Ownership  – Manage accounting processes independently with direct visibility to executive leadership.

What You'll Own
Accounts Payable Management
Review, verify, and process vendor invoices and employee expense claims accurately and timely.
Match invoices to purchase orders, contracts, and receiving documentation.
Ensure appropriate approvals and coding prior to payment processing.
Execute payment runs through ACH, wire transfers, checks, and other approved payment methods.
Maintain accurate vendor master data and supporting documentation.
Resolve invoice discrepancies and payment-related issues with vendors.
Treasury Operations
Support daily cash management and treasury activities.
Monitor cash balances and assist with cash forecasting.
Coordinate domestic and international wire transfers.
Reconcile bank accounts and investigate reconciling items.
Assist with payment controls and fraud prevention procedures.
Support relationships with banking partners and internal stakeholders.
General Accounting
Prepare journal entries, accruals, and account reconciliations.
Assist with month-end, quarter-end, and year-end close activities.
Maintain accurate financial records in accordance with accounting standards and company policies.
Support balance sheet reconciliations and variance analysis.
Assist with fixed asset and prepaid expense accounting as required.
Support financial reporting requests and management analysis.
Vendor Management & Reconciliations
Reconcile vendor statements and accounts regularly.
Investigate and resolve discrepancies between vendor records and company records.
Prepare AP aging reports and monitor outstanding liabilities.
Assist with onboarding new vendors and collecting required documentation.
Maintain strong vendor relationships through effective communication and issue resolution.
️  SAP & Financial Systems
Process accounting transactions accurately within ERP systems.
Maintain vendor master data and accounting records.
Utilize SAP for accounts payable, treasury, and reporting activities.
Support system improvements, process enhancements, and internal controls.
Compliance & Controls
Maintain complete documentation and audit-ready records.
Support internal and external audits.
Ensure compliance with company policies, accounting procedures, and regulatory requirements.
Contribute to continuous…