Executive Assistant

Job Title:

Executive Assistant to Founder & Director

Location:

Mumbai

Company:
Magnanimous Ventures

Reporting to:
Founder & Director

Employment Type:

Full-time

About Us

Magnanimous is a creative powerhouse delivering innovative digital and experiential solutions that leave a lasting impact.

As a leading Luxury Digital & Event Agency in India, we craft bespoke brand experiences for discerning clients by blending creativity, technology, and storytelling.

At Magnanimous, we push boundaries, inspire engagement, and set new benchmarks in every project we undertake — from luxury showcases and cultural summits to digital storytelling and immersive installations.

Website Link :

About the Role

We are looking for a sharp, proactive Executive Assistant to support the Founder & Director of a fast-moving events and experiential agency. Our structure is flat, the pace is rapid, and priorities can shift overnight. The EA should be comfortable working in a creative, sometimes unstructured setup—someone who brings order, calm, and strategic coordination without slowing the momentum.

You will manage calendars, communication, client coordination, logistics, research, and operational follow-ups across multiple events and internal projects.

Key Responsibilities

Executive & Operational Support

- Proactively manage daily calendars and shifting priorities for leadership
- Coordinate internal reviews, brainstorming sessions, production meetings, and vendor discussions
- Manage complex travel, venue visits, recce planning, accommodation, and logistics
- Prepare decks, event briefs, client notes, and internal documents

Communication & Stakeholder Support

- Act as the communication bridge between the Founder, clients, teams, designers, and vendors
- Draft clear and concise communication—emails, announcements, follow-ups, proposals
- Handle calls, correspondence, and proactive reminders on pending tasks
- Maintain relationships with venues, technicians, production houses, artists, and third parties

Event Coordination Assistance

- Support pre-event planning, bookings, vendor alignment, and documentation
- Track deadlines, approvals, budgets, and production deliverables
- Assist in event research—venues, technologies, artists, suppliers, concepts
- Support the team during high-intensity event execution timelines

Administration & Documentation

- Maintain records, contracts, agreements, client documents, proposals, and payment files
- Support invoicing, budgeting, reimbursements, and expense tracking
- Assist in HR coordination for hiring, interviews, internships, and onboarding

Project & Task Management

- Maintain trackers, MIS sheets, and follow-ups linked to ongoing projects
- Push action items across teams to closure—without hierarchy barriers
- Provide research summaries and decision-support notes

Confidentiality & Professionalism

- Handle sensitive information discreetly
- Bring maturity, emotional intelligence, and calm thinking

Requirements

- Bachelor’s degree in Business, Communication, Management, or related field
- 2–5 years of EA / Operations / Events coordination experience
- Comfort working in a non-bureaucratic, creative, rapidly changing environment
- Excellent written and verbal communication
- Strong in Google Workspace / MS Office and productivity tools
- Ability to manage pressure, long days, and shifting operational intensity
- Multitasking skills with a problem-solving mindset

Preferred

- Experience in an events / experiential / production agency
- Experience supporting Founders/Leadership directly
- Familiarity with operational tools (Slack, Notion, Trello, Asana, Zoom)
- Vendor and venue coordination experience

Who You Are

- Strong follow-through and ownership mindset
- Comfortable without rigid structure—able to self-organize
- Fast execution + clear communication
- Naturally curious; energetic and solutions-led
- Someone who “gets it done”