Executive Assistant

Company Description

LVX is India’s most trusted private market investment platform, dedicated to empowering founders, investors, and operators with tools for scaling businesses effectively. Through initiatives like LVX Start, LVX Grow, and LVX School, the platform supports startups by facilitating funding, growth, and education for private market investors. With a proven track record of helping over 900 startups raise more than $230M and access to a network of over 14,000 investors and 350 Family Offices and 200 VCs.

LVX is a key player in the private investment landscape in India.

We're Hiring | Executive Assistant:
Head of Investments

Locations:
Mumbai

Experience:

2+ years

Qualification:

Graduate

Key Responsibilities
1. Executive & Calendar Management

- Own and manage the executive’s calendar end-to-end (meetings, travel, buffers, priorities)
- Schedule internal and external meetings with investors, founders, partners, regulators, and senior stakeholders
- Anticipate conflicts, overbooking, and priority clashes; proactively resolve them
- Prepare daily and weekly agenda briefs

2. Communication & Coordination

- Act as the first point of contact for the executive
- Draft, review, and manage emails, Whats App messages, and follow-ups
- Liaise with internal teams, founders, investors, and external partners
- Ensure timely follow-ups and closure on key action items

3. Meeting Preparation & Follow-ups

- Prepare meeting briefs, notes, decks, and reference material
- Take structured notes during key meetings (where required)
- Track action items and ensure execution through reminders and coordination
- Maintain meeting summaries and decision logs

4. Travel & Logistics

- Plan and manage domestic and international travel
- Handle flights, hotels, visas, schedules, and contingencies
- Ensure smooth execution of events, offsites, and conferences

5. Confidentiality & Trust

- Handle sensitive information with absolute discretion
- Manage confidential documents, financial data, and strategic conversations
- Act with maturity, judgment, and professionalism at all times

6. Personal Productivity & Process Support

- Help the executive stay focused on high-leverage priorities
- Maintain trackers, dashboards, and simple systems (Excel / Google Sheets)
- Support personal scheduling where required (appointments, reminders, life admin)

Required Skills & Competencies Must-Have

- Exceptional organizational and time-management skills
- Clear written and verbal communication
- High attention to detail and follow-through
- Ability to multitask under pressure
- Strong discretion, integrity, and reliability
- Proactive, problem-solving mindset