Coordinator; Examination

Position: Coordinator (Examination)
Job Title:

Coordinator (Examination)

Job Summary
The Coordinator (Examination) is responsible for the smooth planning, coordination, and execution of all examination-related activities. The role ensures timely conduct of examinations, accurate processing of results, and compliance with institutional and statutory examination policies while maintaining confidentiality and integrity throughout the examination process

Key Responsibilitie
Coordinate the planning, scheduling, and conduct of internal and external examinations
Prepare examination timetables, seating arrangements, and examination-related notices
Coordinate with academic departments, faculty, invigilators, and external examiners
Ensure adherence to examination rules, regulations, and standard operating procedures
Manage examination logistics including question papers, answer scripts, attendance sheets, and evaluation records
Handle pre-examination, during-examination, and post-examination activities
Assist in result processing, compilation, verification, and publication as per timeline
Maintain confidentiality and security of examination data and records
Address student queries, grievances, and discrepancies related to examinations and result
Prepare reports, MIS, and documentation related to examination activities
Coordinate with IT and administrative teams for online/technology-enabled examinations, if applicable
Support audits, inspections, and compliance requirements related to examination

Qualifications:

Educational Qualification
Bachelor's degree from a recognized university
Master's degree will be an added advantage
Professional Certifications
Not mandatory; certifications  in Examination Management, Academic Administration, or ERP/Student Information Syst ems will be an added advantage
Professional Experience
Minim um 5 years of relevant experie nce in examination coordination, academic administration, or a similar role in an educational institution
Skills and Competencion
Strong organizational and coordination skills
High level of accuracy, attention to detail, and confidentiality
Working knowledge of examination processes, academic policies, and regulations
Proficiency in MS Office (Word, Excel, PowerPoint) and examination/academic ERP systems
Ability to work under strict deadlines and manage multiple activities simultaneously
Good communication and interpersonal skills
Problem-solving ability and capability to handle sensitive situations professionally
Ability to work independently and as part of a team