Technical Coordinator

Position Overview
Provide operational supports to the dedicated vessels in the fleet cell with regards to computerized Planned Maintenance System and statutory requirements. Provides secretarial and administrative support to Fleet Managers and Superintendents to ensure the smooth and efficient operation of the technical service projects under management and the administrative duties of the departments are accomplished

Key Responsibilities & Accountabilities
Assist and provide support to the Superintendents in organizing, coordinating, monitoring and following-up on fleet`s class records and various outstanding items, defect reports, repairs and in organizing attendances for on-board services, surveys, inspections (external providers, service stations etc.) in consultation with technical superintendents
Assist the Technical Team in organizing new projects and dry dockings under the guidance of the Superintendents. Compiles technical reports according to prescribe formats and ship’s owners requirements. Ensures that PMS is constantly updated and/or revised, as required by reviewing and monitoring work orders and maintenance history data
Monitor and review the vessel consumptions & reporting (lubricants, bunkers, paints, FW etc.) and various analysis reports, as received and distributes respective files accordingly
Record and monitor the vessels’ Technical Superintendents attendance intervals, the produced reports and the identified deficiencies and ensures proper filing and record keeping
Monitor the status of all certificates, records and reports of vessels and coordinates their renewals. Ensures the certificates’ due dates monitoring system is always kept up-to-date and communicates with the vessel’s class society and schedules, organizes and coordinates class attendances
Monitor the status of LSA and FFA equipment & arranging service in consultation with Superintendents. Maintaining electronic or hard-copy vessel drawings
Provide technical support and any additional technical documentation and assistance to shipboard personnel for the proper operation and maintenance of the vessels’ machinery and equipment. Ensures proper record keeping practices are followed-up on board, all vessel’s reports, forms, records etc. are received on time, reviewed as required and filed accordingly.
Ensure company’s policies and procedures are followed within the department. Prepares various reports, collects vessel performance data as required for the technical department’s reporting of KPIs.
Provide guidance on technical issues and company’s quality system and reviews the on-board technical documentation and records.
Input various technical information, service reports in the company’s system as well as information related to purchasing, invoicing, certificates and various technical matters ensuring proper record keeping.
Assist Superintendents with preparation of monthly and quarterly reports and distributes same to owners.
Monitor and update Rules, Regulations, Technical Bulletins, etc
Assist with budgets, invoices, contracts (clients, consultant and contractor), cost control and tracking billing process with accounting
Prepare the back-up list of Superintendents and update of TD organization chart
Responsible for the general correspondence to vessels. Incoming mail / distribution/ dispatch
Any other duties assigned.

Qualifications
Technical background preferred
Bachelor’s Degree in Maritime or related discipline

Experience
At least 2 years´ experience in the maritime industry preferred
Preferably with administrative or clerical experience gained from Marine/ shipping industry