Job Description & How to Apply Below
-Assistant Manager Ocean Import
Department - Operations Ocean Freight
Reports To - Operations Manager Ocean Import
Location - Mumbai
Contact Person - Vaibhavi Pande
- Position Overvie
w
The Assistant Manager Ocean Import is responsible for the end-to-end execution of Ocean Import shipments, ensuring seamless coordination with overseas agents, shipping lines, co-loaders, customs brokers, transporters, customers, and internal stakeholders. The role is accountable for timely documentation, shipment visibility, customs clearance coordination, invoicing, system updates, and maintaining high levels of customer satisfaction while ensuring compliance with company SOPs and KPI
s.
Key Responsibilit
ies
Shipment Operat
ions Handle end-to-end Ocean Import shipments including FCL, LCL, and Sea Cross Trade shipme
nts.
Prepare and process Import General Manifest (IGM) filings through Shipping Lines, Co-loaders, ODEx Portal, and other applicable platfo
rms.
Coordinate with overseas agents, ATA offices, shipping lines, and co-loaders for bookings, shipment status, draft documents, final pre-alerts, and related document at
ion.
Monitor shipment movement and ensure timely communication of shipment milesto
nes.
Customer & Vendor Coordin
ation
Coordinate with customers regarding draft documents, pre-alerts, shipment status, delivery schedules, and operational upd
ates.
Work closely with Customs House Agents (CHA), transporters, co-loaders, and other service providers to ensure timely customs clearance and cargo deli
very.
Identify opportunities for operational efficiency and cost optimization while maintaining service qua
lity.
Documentation & Comp
liance
Ensure timely and accurate preparation of shipping document
ation.
Submit IGM manifests within prescribed time
lines.
Maintain complete and error-free shipment documentation to avoid penalties, delays, or operational i
ssues.
Ensure compliance with statutory regulations and company
SOPs.
Finance & System Man
agement
Coordinate with the Accounts team for shipping line payments, vendor payments, and customer inv
oicing.
Ensure timely job opening, milestone updates, and shipment closure in the VIZIO
system.
Generate operational reports and management reports as re
quired.
Communication & Es
calation
Provide timely Daily Status Reports (DSR) to customers, Client Relations, Sales, and Man
agement.
Proactively escalate operational issues, shipment delays, or exceptions to the Operations Manager, Client Relations, and Sale
s teams.
Maintain regular communication with customers to understand operational requirements and enhance service
quality.
Key Performance Indicato
rs (KPIs)
A. Operational
Excellence
KPITarget
Draft documents, final pre-alerts, and shipment status updates shared within 12 working hours of receipt
98%
Shipment milestones updated in VIZIO within 12 working hours of activity co mpletion
99%
Job closure submitted to Accounts within 48 hours of shipment arrival at final POD; customer invoice shared within 12 working hours of receipt
80%
IGM Manifest filed with Shipping Line/Co-loader at least 3 working days prior to vessel arrival a t Fi
nal POD
100%
B. Customer
Satisfaction
KPITarget
Daily shipment status updates shared with Client Relations and Sales
100% Compliance Daily shipment tracking with proactive customer communication and timely escalat ion of issues
98%
Customer engagement through 510 calls per day with records maintainedDai
ly Compliance
C. Customer Po
rtfolio Growth
KPITarget
Error-free documentation minimizing penalties and op era tional costs
98%
Timely communication and updates to Client Relations, Sales, and Customers within 12 working hours
100% Compliance Positive customer feedback through feedba ck forms/emails
95% Po
sitive Feedback
Jo
b Specifi
cations
Education
Graduate in Commerce, Logistics, Supply Chain Management, Business Administration, or a rel
ated discipline.
Diploma or certification in Shipping, Logistics, or Freight Forwarding will be an
added advantage.
As sistant Manager: 8+ years of relevant experience in Ocean Import & Export Fre
ight Forwarding.
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