Operations Executive – International Trade Operations & Logistics

Location:

Mumbai

Experience:

3–5 years
Industry:  International Commodity Trading

Employment Type:

Full-time

We are looking for an  Operations Executive  to join our Mumbai team and manage the end-to-end operational execution of international commodity trades.

The ideal candidate should have hands-on experience in  trade contracts, shipment coordination, container bookings, shipping documentation and liaison with buyers, sellers, freight forwarders and shipping lines.

Responsibilities

• Prepare, review and coordinate  purchase and sales contracts  for international commodity transactions.

• Manage the complete  order-to-delivery trade operations cycle .

• Coordinate  container bookings  with shipping lines / freight forwarders and monitor shipment schedules.

• Coordinate with suppliers, buyers, shipping lines, freight forwarders, CHA/customs brokers and other service providers.

• Prepare and verify shipping and commercial documentation including  Commercial Invoices, Packing Lists, Bills of Lading, Certificates of Origin, Certificates of Analysis, Insurance documents and other export/import documents .

• Track shipments from origin to destination and ensure timely documentation and delivery.

• Coordinate with banks for  LC / payment-related documentation , wherever applicable.

• Ensure that contractual terms, shipment deadlines and documentation requirements are complied with.

• Maintain proper records of contracts, shipments, invoices, logistics costs and related correspondence.

• Liaise with internal sales and accounts teams for smooth execution and settlement of trades.

• Handle operational issues, delays, documentation discrepancies and claims in coordination with relevant parties.

• Support management in improving  trade execution and logistics processes .

Qualifications

• Graduate with  3–5 years of relevant experience  in commodity trading, international trading, export/import, shipping or logistics operations.

• Good understanding of  international trade and Incoterms .

• Hands-on experience in  container booking and shipment documentation  is essential.

• Experience in handling  trade contracts / purchase orders / sales contracts  will be preferred.

• Good understanding of export-import procedures and shipping documentation.

• Strong coordination and follow-up skills.

• Good command of  MS Excel, Word and Outlook .

• Excellent written and verbal communication skills.

• Ability to work independently and manage multiple shipments / transactions simultaneously.

• Candidates from  commodity trading houses, international trading companies, exporters/importers, freight forwarding or shipping companies  will be preferred.