Assistant Operations Manager

Location :
Mumbai
Website : https:///

Key Responsibilities
Procurement & Vendor Management
Lead procurement planning activities to ensure timely availability of materials as per project requirements.
Manage and maintain strong relationships with vendors, suppliers, and service providers.
Monitor procurement schedules, vendor performance, production status, and dispatch readiness.
Resolve supply chain challenges and ensure uninterrupted material flow for project execution.
Drive continuous improvement in procurement processes and vendor management practices.
Dispatch & Logistics Operations
Oversee dispatch planning and execution across multiple locations and large-scale delivery networks.
Manage logistics operations, transportation planning, and vehicle allocation to ensure efficient product movement.
Coordinate with transporters and logistics partners to ensure timely and cost-effective deliveries.
Monitor shipment status, identify operational bottlenecks, and implement corrective actions.
Ensure compliance with transportation, statutory, and company guidelines.
Project Delivery & Coordination
Ensure delivery commitments are met as per project schedules and customer expectations.
Collaborate with procurement, production, warehouse, logistics, finance, and project teams to ensure smooth execution.
Track project milestones, pending deliveries, and potential risks, ensuring timely resolution.
Coordinate with customer representatives, contractors, consultants, and government authorities where required.
Documentation, Billing & Compliance
Oversee billing and invoicing processes in coordination with finance teams.
Ensure accurate maintenance of invoices, e-way bills, PODs, delivery challans, transport documents, and related records.
Monitor documentation compliance and ensure timely closure of delivery and commercial transactions.
Support internal and external audits by maintaining complete and accurate documentation.
Reporting & Operational Excellence
Prepare and review daily, weekly, and monthly MIS reports, project trackers, and operational dashboards.
Analyze procurement, dispatch, logistics, and delivery performance metrics.
Present key findings, performance updates, and improvement recommendations to senior management.
Drive process improvement initiatives focusing on efficiency enhancement, service quality, and cost optimization.
Team & Stakeholder Management
Lead and mentor team members responsible for procurement coordination, logistics, dispatch, and reporting activities.
Build effective communication channels across departments and external stakeholders.
Ensure alignment between operational teams, customers, vendors, and project management teams.
Foster a culture of accountability, collaboration, and continuous improvement.

Desired Candidate Profile
Bachelor's degree in Engineering, Supply Chain, Logistics, Commerce, Operations, or related field.
MBA/PGDM in Operations, Supply Chain Management, or Logistics preferred.
8-12 years of relevant experience in Procurement, Supply Chain, Logistics, Dispatch, Project Coordination, or Operations Management.
Should be comfortable travelling to South India as an when required.
Strong leadership, negotiation, and stakeholder management skills.
Excellent analytical and problem-solving abilities.
Experience managing large-scale dispatches, project deliveries, and logistics operations.
Proficiency in Microsoft Excel (Advanced Excel, Pivot Tables, XLOOKUP/VLOOKUP, Dashboards), PowerPoint, and ERP systems (SAP preferred).
Strong communication, planning, and organizational skills.

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