Assistant Operations Manager

Location :
Mumbai

Website :

Key Responsibilities

Procurement & Vendor Management

- Lead procurement planning activities to ensure timely availability of materials as per project requirements.
- Manage and maintain strong relationships with vendors, suppliers, and service providers.
- Monitor procurement schedules, vendor performance, production status, and dispatch readiness.
- Resolve supply chain challenges and ensure uninterrupted material flow for project execution.
- Drive continuous improvement in procurement processes and vendor management practices.

Dispatch & Logistics Operations

- Oversee dispatch planning and execution across multiple locations and large-scale delivery networks.
- Manage logistics operations, transportation planning, and vehicle allocation to ensure efficient product movement.
- Coordinate with transporters and logistics partners to ensure timely and cost-effective deliveries.
- Monitor shipment status, identify operational bottlenecks, and implement corrective actions.
- Ensure compliance with transportation, statutory, and company guidelines.

Project Delivery & Coordination

- Ensure delivery commitments are met as per project schedules and customer expectations.
- Collaborate with procurement, production, warehouse, logistics, finance, and project teams to ensure smooth execution.
- Track project milestones, pending deliveries, and potential risks, ensuring timely resolution.
- Coordinate with customer representatives, contractors, consultants, and government authorities where required.

Documentation, Billing & Compliance

- Oversee billing and invoicing processes in coordination with finance teams.
- Ensure accurate maintenance of invoices, e-way bills, PODs, delivery challans, transport documents, and related records.
- Monitor documentation compliance and ensure timely closure of delivery and commercial transactions.
- Support internal and external audits by maintaining complete and accurate documentation.

Reporting & Operational Excellence

- Prepare and review daily, weekly, and monthly MIS reports, project trackers, and operational dashboards.
- Analyze procurement, dispatch, logistics, and delivery performance metrics.
- Present key findings, performance updates, and improvement recommendations to senior management.
- Drive process improvement initiatives focusing on efficiency enhancement, service quality, and cost optimization.

Team & Stakeholder Management

- Lead and mentor team members responsible for procurement coordination, logistics, dispatch, and reporting activities.
- Build effective communication channels across departments and external stakeholders.
- Ensure alignment between operational teams, customers, vendors, and project management teams.
- Foster a culture of accountability, collaboration, and continuous improvement.

Desired Candidate Profile

- Bachelor's degree in Engineering, Supply Chain, Logistics, Commerce, Operations, or related field.
- MBA/PGDM in Operations, Supply Chain Management, or Logistics preferred.
- 8-12 years of relevant experience in Procurement, Supply Chain, Logistics, Dispatch, Project Coordination, or Operations Management.
- Should be comfortable travelling to South India as an when required.
- Strong leadership, negotiation, and stakeholder management skills.
- Excellent analytical and problem-solving abilities.
- Experience managing large-scale dispatches, project deliveries, and logistics operations.
- Proficiency in Microsoft Excel (Advanced Excel, Pivot Tables, XLOOKUP/VLOOKUP, Dashboards), PowerPoint, and ERP systems (SAP preferred).
- Strong communication, planning, and organizational skills.

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