Accounting Specialist and Residence

Position Title:

Accounting Specialist for Housing and Residence Life

Salary Grade:
Staff 10

Compensation: $16.50 - 17.84

Department:
Housing and Residence Life

Office

Start Date:

10/28/2026

Ball State University Housing and Residence Life is seeking an enthusiastic and collaborative team member to join our unit as an Accounting Specialist. This position supports the Assistant Director for Housing and Residence Life Fiscal Operations by assisting with the departmental activities of purchasing and credit card security and allocation, processing of payroll (professional, service, and student), monthly reporting, account analysis, and processing of transactions in the housing accounts receivable systems.

This opportunity comes with a great benefits package that includes medical and prescription plans, dental, flexible spending and health savings accounts, paid time off, holiday pay, University-funded retirement, tuition discounts, and more!

Provide support to the Assistant Director for Housing and Residence Life Fiscal Operations by assisting with the departmental activities of purchasing and credit card security and allocation, processing of payroll (professional, service, and student), monthly reporting, account analysis, and processing of transactions in the housing accounts receivable systems.

• Provide support to the Assistant Director for Housing and Residence Life Fiscal Operations by assisting with the departmental activities of purchasing and credit card security and allocation, processing of payroll (professional, service, and student), monthly reporting, account analysis, and processing of transactions in the housing accounts receivable systems.
• Assist with security and monitoring of the 30+ departmental credit cards; perform monthly reconciliation and on-line allocation of charges via the providers system; scan and upload all receipts, resolve violations with accounting; assist with training and answering questions.
• Implement procedures prepared by supervisor and Payroll to process multiple payrolls correctly and on time using Kronos electronic time keeping system; process all Kronos Adjustment and Labor Distribution Forms: keep current on Payroll processing procedures, systems, and the union agreement as it relates to payroll and FMLA.
• Input EPAFs for HRL student employees in a regular and timely manner including entering start dates in Star Rez and using Star Rez reports to process EPAFs terminating student positions.
• Facilitate correct security access so managers can see their employees in Kronos. Coordinate and assist in Kronos training for new employees and supervisors. Serve as point person to answer questions and resolve issues related to payroll. Involves working with IT, Payroll, and all levels of employees and supervisors.
• Enter Journal Vouchers in Banner, provide monthly account statements and balances to staff using ePrint, Banner, Banner SSB, and Argos. Analyze charges by activity code to prepare multiple spreadsheets. Assist with account reconciliations and analysis.
• Process credit card refunds in Cash Net, process charges and credits for Indiana Academy students and conferences via Banner Accounts Receivable. Assist Assistant Director in monitoring and entering credits and charges in Star Rez. Answer questions regarding student accounts using Star Rez and Banner Accounts Receivable.
• Assist Assistant Director with Bike Locker and Microfridge rental programs.
• Assist Assistant Director with asset audits and verifications, as well as various university policy training and compliance (cash handling, prizes, purchasing, etc.) .
• Provide excellent customer service for the area of Housing and Residence Life, serve as back-up for other administrative support staff within the department. This includes being cross trained to perform a variety of roles and responsibilities as needed.
• Perform other related duties as assigned.
• Maintain regular and predictable attendance.

• Associate’s degree or equivalent combination of education and experience.
• Over one through three years of related experience.

• Prior experience working in a university setting, or with the Kronos payroll system, Cash Net system, Sci Quest, accounts receivable or accounting systems.

• medical and prescription plans
• dental
• flexible spending and health savings accounts
• paid time off
• holiday pay
• University-funded retirement
• tuition discounts
• paid 10 to 24…