Administrative Assistant

Position Summary

We are seeking a detail-oriented and motivated Data Entry Clerk to support our team with accurate and timely data entry and finance and payroll-related administrative tasks. This role is key in maintaining employee records, processing garnishments and child support orders, and ensuring the accuracy and integrity of company data within different departments.

• Employee File Management:
  Create and maintain physical or digital files for each employee to securely store relevant documents.
• Data Entry & Accuracy:
  Enter, update, and maintain data in spreadsheets, databases, and internal systems; perform routine audits and clean‑up tasks for the finance department.
• Child Support & Garnishments:
  Set up new child support cases and process amended orders; perform manual calculations related to garnishments and child support; respond to inquiries from child support offices; notify state agencies when employees are terminated; issue child support and garnishment checks with required supporting documents.
• Reporting & Analysis:
  Pull, manipulate, and format finance and payroll-related reports in Excel.
• Collaboration & Confidentiality:
  Work with team members to confirm accuracy and consistency of data while handling confidential information with discretion.

• Education:
  
  High School Diploma or equivalent.
• Experience:
  
  Minimum 2 years’ experience in data entry, payroll, or administrative tasks.
• Skills:
  
  Familiarity with office procedures, file management systems, and standard office equipment; strong organizational and time‑management skills; excellent communication and people skills; ability to work independently, manage time effectively, and meet critical deadlines.
• Physical and legal requirements:
  Meet all physical requirements of the position; pass all drug and alcohol screens as required by Company policy and, if applicable, required by DOT regulations; 18 years of age or older, or 21 if CDL is required; legally authorized to work in the United States.

• Proficient in reading and understanding Spanish.

Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as needed. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities. Additionally, the position may be subject to pre‑employment screening, including drug screening and background check.

The Townsend Company, LLC and its family of companies are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristics protected by law.

Entry level

Full-time

Administrative

Utilities

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