Schedule Specialist and Administrative Assistant

Schedule Specialist and Administrative Assistant

Staff 10

$16.50 - 17.84

Mathematical Sciences_A

11/17/2026

The Department of Mathematical Sciences welcomes applications for a schedule specialist/administrative assistant. This role tackles a wide variety of tasks and responsibilities and provides frequent opportunities for interactions with students, faculty, staff, and other university partners. This is a full-time position that comes with a great benefits package. Come be a part of our team!

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

Position Function:
Maintain accurate schedule and faculty load data in Banner. Process travel forms and associated expense vouchers for faculty, staff, and students. Serve as the primary contact for all issues related to schedule, faculty load data, and travel. Provide administrative support in the Department of Mathematical Sciences by assisting the Assistant Chair, the Graduate Programs Director, and the department's graduate program advisors;

provide secretarial and clerical support to the Department of Mathematical Sciences.

• 1. Monitor, troubleshoot and manage departmental and college course input into Banner, particularly for mathematical sciences, computer science, Coursera, data science, and data analytics.
• 2. Review assigned course and schedule types; provide and process schedule and faculty load information for courses in assigned departments.
• 3. Serve as the main point of contact for all issues related to class scheduling and faculty load for assigned departments. Provide support to Series 25 classroom space allocation and utilization software.
• 4. Evaluate schedule requests for adherence to campus policies and procedures; contact departments for supplementary information and justifications as necessary.
• 5. Serve as secretary to the Assistant Chair, typing and proofreading correspondence and forms; schedule appointments and meetings as requested.
• 6. Serve as secretary to Director of Graduate Programs which includes utilize Banner and Slate to provide information in regard to graduate students and programs; correspond with graduate students on behalf of program director; send appropriate information letter and appropriate requested information to prospective students; coordinate with appropriate graduate advisor; ensure updates are added to information letter as needed; provide information and assistance to program graduate advisors as requested.
• 7. Working with Academic Systems, assist in developing and monitoring data integrity standards for all schedule and faculty load related data; support initiatives to analyze and plan term-by-term course offerings to maximize schedule effectiveness.
• 8. Maintain electronic graduate assistantship application files for the department; includes receive and process applications and supporting documents; communicate with applicants on behalf of Director of Graduate Programs and the department.
• 9. Process travel forms and associated expense vouchers for faculty, staff and students; includes prepare and process paperwork; maintain accurate records of paperwork.
• 10. Serve as back-up receptionist; perform receptionist duties for the department as needed; includes answer phone; screen calls; take messages; greet visitors; respond to inquiries; make referrals to appropriate offices and personnel; maintain record of communication. Assist with special events within the department.
• 11. Monitor departmental inventory of supplies and copier machines; includes enter orders in JAGGAER; distribute supplies to faculty as…