Administrative Assistant IV - Rutherford

Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.

Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.

An unofficial transcript may be attached in the “Transcript” section.

You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.

Position Title

Position Title Administrative Assistant IV
- Rutherford County

Division

Division College of Agriculture

Department

Department Extension Services

Number of hours per week

Number of hours per week 37.5

Days to be worked

Months per year

Months per year Fiscal (12 months)

If modified, list months

Job Type

Job Type Full-Time

Campus

Campus Other

If other location, please indicate

If other location, please indicate Rutherford County Extension Office

Position Number

Position Number 121470

Advertised Salary

Pay Basis

Pay Basis Semi-Monthly

This position is based at the Rutherford County Extension office, in Murfreesboro, Tennessee. The Administrative Assistant is responsible to the County Director for administrative and matters.

Duties include:

• Assist clients at the front counter with questions, services, and referrals.
• Answer, screen, and direct incoming phone calls; take and distribute messages.
• Register clients for classes, programs, events, and camps.
• Mail, email, and distribute program information to clients.
• Intake soil, grain, plant, and insect samples.
• Administer private pesticide certifications and commercial pesticide point videos
• Check in clients and set up monthly PSEP Zoom session for commercial certification training.
• Assist Extension Agents with copiers, fax machines, office supplies, and other equipment.
• Maintain office equipment (toner, paper jams, ink replacement, etc.)
• Create and prepare rotating slide content for two lobby televisions.
• Manage office website updates and social media platforms (Facebook, Twitter, Instagram).
• Maintain technology/computer proficiencies including University and County systems ( DASH , Microsoft Office, SharePoint, Super, POS systems).
• Assist with facility rentals including tours, explaining rules, preparing reservations, and updating calendars
• Process facility-use requests for staff and non-paying users (UT, TSU , Rutherford County).
• Manage key, remote, equipment, and vehicle sign in/out.
• Maintain inventory reports for UT, TSU , and County programs.
• Manage Ag Store inventory, classes, reports, and ledger monitoring.
• Maintain and reconcile Rutherford County Farmers Market finances.
• Enter invoices, receipts, and travel into software
• Reconcile purchasing/travel card reports for all cardholders
• Prepare deposits and balance monthly ledgers for reconciliation

• Graduation from a standard high school and a minimum of three years secretarial experience.
• Must possess excellent interpersonal and communication skills (both oral and written).
• Ability to manage multiple projects and time effectively; ability to understand and follow oral and written instructions; to compose a variety of memoranda or letters with only general instructions; and to establish and maintain an effective working relationship with the public and other employees. Knowledge of Microsoft Office and social media platforms.

Employment is…