Contract Analyst, Government

Essential Functions:

• Must be able to communicate with others in spoken and written English to ensure the safe and efficient operations of the business.
• Provides direction in implementing the practices and procedures established for contract monitoring, tracking, and compliance.
• Identifies the need for and develops improvements to contracting programs, policies, and procedures.
• Maintains a database of all City contracts, monitoring expiration and renewal dates. Responsible for implementing reminders for City departments of upcoming renewals or the expiration of contracts.
• Responsible for analyzing all contracts for compliance and ensuring the required documentation is in place for each.
• Supports City departments by assisting with contract maintenance and compliance with contract requirements.
• Maintains database of construction contract bonds and/or insurance certificates for all contracts, obtaining compliance approvals from the City Risk Manager for bonds and certificates, ensuring the City has current and valid proof of required coverage throughout the life of active projects.
• Facilitates and tracks execution of project contracts with City Administration, Legal Department, Finance Department, and other departments as required.
• Assists Department Directors, project managers, and other City employees as required with the development, review, and execution of contracts and contract change orders, providing facilitation of any required approval/coordination between departments.
• Supports Assets Manager to assist Department Directors and Project Managers with effective project documentation and tracking of project deliverables and contractor pay requests.
• Provides advance notice totheappropriate City staff when an expiration date is approaching on any current City contract.
• Communicates and presents information to stakeholders about all contract-related matters.
• Works with the Legal and Purchasing Departments to ensure insurance and bonding requirements are met before contract execution.
• Understands and articulates ordinances and purchasing policies.
• Establishes good working relationships and rapport with vendors, internal departments, and management.
• Assists in maintaining the Purchasing Department and the City Recorder’s filing system of contracts, including backup documents for all contracts/bids awarded.
• Confers with City Recorder to evaluate records for retention compliance.
• Performs other work as assigned.

• Basic principles of contract law, and specifically government contract law and Tennessee Public Records law.
• Knowledge of contract management standards, planning, solicitation process, contract monitoring, and compliance practices.
• Knowledge of federal, state, and local laws and regulations.
• Understanding o contract management dates, documents, and reports.
• Knowledge of construction retainage rules and regulations.
• Basic principles of government finance.
• Must demonstrate attention to detail.
• Demonstrate excellent verbal and written English language skills, communicating effectively, and establishing working relationships with City staff and contract stakeholders.

• Performs sedentary work that involves walking or standing. Lifting to 25 pounds. Regular keyboard operations.

• Requires a bachelor’s degree or education and training equivalent to four (4) years of college education in business, finance, liberal arts, or related fields.
• Must have over one (1) year of related experience.
• Intermediate to advanced level of Microsoft Office Professional Suite software skills and drafting professional office correspondence.

• Experience with ERP Systems;
  Tyler Munis experience preferred.

The City of Murfreesboro is an Equal Opportunity Employer.