Payroll and Accounts Receivable Clerk

Position: Payroll and Accounts Receivable Clerk (Full‑time)

Hours: 8:00 a.m.–5:00 p.m., Monday through Friday.

Final date to receive applications: January 15, 2026.

Compensation begins at $23.50 per hour, with a generous benefits package available after the probationary period.

• 100% employer‑paid insurance for employees (medical/dental/vision)
• Retirement contribution to a pension fund
• 16 paid holidays
• Paid Time Off
• $75,000 employer‑paid life insurance policy
• Employer‑paid STD and LTD benefits
• Voluntary contributions to a 457b retirement plan
• Voluntary benefits with AFLAC, Colonial Life, and Globe Life Liberty National
• Paid training and career development opportunities

• Maintain personnel records including accurate I‑9 forms for all employees.
• Assist department managers with the hiring and onboarding process.
• Manage all IDES claims, Workers Compensation Claims, and coordinate staff safety.
• Track Section 3 requirements and prepare annual labor reports required by HUD.
• Oversee payroll processing, including calculation of overtime, on‑call pay, and bi‑weekly payroll to ensure all deductions and taxes are accurate.
• Administer all child support, bankruptcy, and garnishment orders and all leave‑of‑absence policies, including disabilities leaves and FMLA.
• Assist with annual financial audits for JCHA and retirement accounts.
• Calculate monthly retirements for JCHA retirement plans (labor pension, Money Purchase Plan, 457b).
• File monthly Bureau of Labor reports and coordinate with IT contractor on services, troubleshooting issues, and providing end‑user training.
• Maintain HRIS system, update employees’ access to JCHA‑specific databases, Microsoft 365 accounts.
• Perform general accounts‑receivable functions and maintain residents’ accounts for the Authority’s properties.
• Enter resident repayment agreement information, cancel repays, scan related documents, and manage collections and vacated files.
• Process rent roll, bank accounts, deposits, maintenance charges, late fees, and security‑deposit refunds.
• Prepare resident files for non‑payment eviction proceedings and work with attorneys and the Executive Director.
• Enter and monitor recurring credits for building managers, complete quarterly write‑off reports, backup Accounts Manager, and maintain miscellaneous records.
• Respond to emails, messages, and phone calls; perform other related duties as assigned.

• Contribute to a positive work environment; display positivity to applicants, HCV recipients, and residents.
• Proficient computer skills and ability to learn Housing Authority software systems.
• Knowledge of Fair Housing, Illinois State Landlord/Tenant laws, and HUD regulations.
• Strong clerical skills, record‑keeping, report preparation, filing, and records management.
• Work independently, multitask, and maintain reliable attendance.
• Use tact, discretion, initiative, and independent judgment within guidelines.
• Apply logical thinking to solve problems and communicate complicated policies.
• Maintain professional appearance, demeanor, and confidentiality of personal information.
• Build ethical, cooperative relationships; self‑motivated with excellent interpersonal skills.
• Adhere to standard accounting methods, procedures, forms, and records.

• Deadlines may cause stress.
• Remain stationary for prolonged periods.
• Move occasionally to access file cabinets and office machinery.
• Constantly operate computer and office machinery such as calculator, copy machine, printer.
• Communicate frequently with third parties regarding files, exchanging accurate information.

• High school diploma or equivalent.
• Three plus (3+) years of experience in accounts receivable, payroll, or similar.
• Experience in human resources is a plus.
• Experience with accounting, budgeting, HRIS, or statistical software preferred.
• Currently hold an Illinois driver’s license with an insurable driving record, or obtain one within 90 days of hire.
• Pass post‑offer credit check, drug and alcohol test (where required), physical exam, and background check.

JCHA is a proud Equal…