Admissions Assistant II

Posting Number

NE

Job Title

Admissions Assistant II

Number of Vacancies

1

About Murray State

Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike.

Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.

About Murray State Benefits

Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.

Equal Opportunity Employment

Equal Opportunity Employer/AA. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. All qualified applicants are encouraged to apply.

Type of Employment

Regular Full-Time

Work Location

Murray, KY

Employment Term

12 Months

Position Type

Staff - Non-Exempt (Hourly)

Department

Undergraduate Admissions

Summary of

Job Duties and Responsibilities

Responsible for processing domestic undergraduate and transfer applications as well as international student applications for undergraduate and graduate students. Additionally, making decisions for admission to Murray State’s undergraduate and English as a Second Language Program (ESL).

• Counseling domestic and international students and advising faculty and co‑workers concerning admissions and university policy, determining admission eligibility including GPA calculation, preparing requested reports, monitoring ESL schedules and projecting student enrollment for future terms.
• Will act as a Designated School Official (DSO) in regards to immigration purposes and the issuance of the form I‑20. Responsible for communicating with applicants from the beginning to the end of the applicant’s admission process.
• Processing graduate and undergraduate applications.
• Entering transfer coursework.
• Initial residency determination for applicants.
• Data extracts.
• Perform mail merges/communication.
• Monitor departmental email and respond appropriately.
• Prepare and distribute decision letters and related information.
• Assist in training additional staff as needed.
• Access database records, queries & reports.
• Authenticate/Certify official documents such as transcripts, diplomas, and language proficiency scores.
• Complies with SEVIS and other federal regulations pertaining to international admissions and transfer in/out procedures for international students holding an F‑1 visa.
• Responsible for communication with academic advisors, graduate program coordinators, and other offices on campus in regards to admission applications.
• Responsible for entering biographical and admission data into the Banner system.
• Other duties as assigned.

Minimum Education Requirements

• Two years of college.

Minimum Experience and Skill Requirements

• Four years of administrative experience in a university, business, or related setting. Additional experience or college education may be exchanged year‑for‑year to meet qualifications.
• Excellent communication skills in English (both written and oral).
• Strong computer proficiency in Microsoft Office.
• Demonstrated analytical and organizational skills, as well as attention to detail.
• Ability to efficiently work on multiple tasks and fixed deadlines.
• Ability to exercise sound independent judgment and work successfully with the IIS team and MSU faculty.
• U.S. Citizenship or legal permanent resident as per U.S. Immigration and Customs Enforcement (ICE) guidelines for Designated School Officials (DSO).

Preferred

Education and/or Experience Qualifications

• Possess solid knowledge of foreign educational systems preferred.

Posting Date

01/05/2026

Closing Date

01/19/2026

Open Until Filled

No

Hourly Rate/Annual Salary

$14.32 (Additional pay dependent upon qualifications)

Staff Grade

102

Work Hours

• Normal working hours.
• Overtime required during peak times and some additional events outside of normal working hours.

Physical Demands

• Some local travel as needed.

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