Police Records Specialist III

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Closing Date: Open until filled (application review begins 01/21/26, may close any time after this date)

Salary: $22.04 - $33.47 hourly DOE

Status: Full-time

Department: Police

General Description: Under general supervision of the Administrative Services Manager performs specialized clerical duties within the Police Department to include preparation and maintenance of sensitive and confidential police records.

• Associate degree and two (2) years office experience or an equivalent combination of education and experience.

Essential Duties: (Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class.)

• Transcribes and completes police reports and records in the Versatem case management system.
• Monitors inventories of office and breakroom supplies and maintains stock; places monthly orders; may make purchases at nearby businesses.
• Provides information to the public; assists public in completing GRAMA requests, or other department specific applications associated with police records management.
• Performs complex and detailed record keeping; completes and maintains dissemination of police records. Enters data into the UCJIS/BCI database. Generates reports using RMS software (Spillman, Versaterm and other public safety related programs); may draft correspondence for the public; interprets routine policy to the public; may receive applications for sex offender registry and/or child abuse offender registry; establishes and maintains record retention and dissemination of police records and documentation;
  
  routes information to appropriate entities such as other agencies or courts.
• Writes and edits complex reports and documents; utilizes functional knowledge of resources within the department and community to resolve customer problems; studies state and municipal code, industry regulations, and legal requirements; researches and analyzes a variety of issues; assists officers with information from detailed law enforcement databases and files.
• Coordinates with the Police Crime Analyst to provide statistical information requested through GRAMA.
• May act as agency TAC (or Alternate TAC) and is responsible for training, testing, and certifying all personnel who have UCJIS access.
• May audit NCIC entries, including the monthly validation requirement.
• Under the direction of the Administrative Services Manager, may submit monthly required statistical information to BCI including, but not limited to, I  data and LEOKA data.
• Processes expungement orders and seals records both physically and electronically.
• May certify as a Records Officer with the State of Utah.
• May assist as a back‑up to fingerprints court ordered and civilian clientele.
• May cover the front counter for walk‑in clientele during lunch breaks, vacations, etc.
• Performs related duties as required/

A complete list of essential duties and minimum qualifications can be viewed on the job description which can be found here

• Pension through Utah Retirement System
• Vacation – 12 days/yr; sick leave – 12 days/yr; 15 paid holidays
• Employee Down Payment Assistance Program

Application Instructions: Qualified applicants must complete a Murray City employment application online at (Use the "Apply for this Job" box below). . If you do not have access to a computer, you may come to the Murray City Human Resource office located at 10 East 4800 South, Murray, UT 84107 between the hours of 8:00 am and 4:00 pm, Monday-Friday.

Note: In the interest of workplace and public safety, all offers of employment are contingent upon successful completion of a chemical screen for the purpose of detecting the presence of alcohol and/or controlled substances in the body. A background check is conducted if the candidate is over 18 years of age.

Murray City is an equal opportunity employer and affords equal opportunity to all applicants for all positions without regard to race, color, sex, national origin, religion, age, marital status, sexual orientation, gender identity, genetics, disability, veteran status or any other status protected under local, state or federal laws.