Senior Records Coordinator

Connected by Amazing Employees

The City of Murrieta is accepting applications for the position of Senior Records Coordinator to fill one (1) current vacancy in our City Clerk Department.

The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year.

POSITION

The City Clerk Department is seeking a motivated, dedicated, and adaptable candidate to fulfill a vital role within a synergetic and collaborative team. As records management evolves within local agencies, the ideal individual is inherently good with time management, attention to detail, an excellent communicator with the ability to work in a high-intensity environment that requires flexibility and continual task switching and prioritization, all while ensuring accuracy with all tasks.

Responsibilities will include coordinating and administrating the City’s comprehensive records management program and requests for records under the California Public Records Act.

DEFINITION

Under direction, provides technical assistance, coordination, and administrative support in the development, implementation, and ongoing maintenance of the City's records management program; provides records management training to City departments; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from the City Clerk and other management staff. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS

This is a single-position, advanced journey-level classification. Positions at this level are responsible for performing the most complex work assigned. Incumbents regularly work on tasks that are varied and complex, requiring considerable discretion and independent judgment. Positions in the classification rely on experience and judgment to plan, coordinate, and manage the City's records management program. Assignments are given with general guidelines, and incumbents are responsible for establishing objectives, timelines, and methods to deliver services/complete assignments.

Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

ESSENTIAL FUNCTIONS

Management reserves the right to add, modify, or remove job duties as necessary and will make reasonable accommodations to enable qualified individuals to perform the position’s essential functions. The omission of a specific duty does not preclude it from being assigned if it is similar, related, or logically aligned with the role’s overall responsibilities.

• Coordinates and administers the City's comprehensive records management program, including appropriate control over the maintenance, protection, retention, and disposition of records in accordance with legal and operational requirements.
• Assists in researching, evaluating, recommending, and implementing solutions for records and related information management issues.
• Trains and assists City departments in coordinating and implementing the records management plan, including the application of the city's records management policies, procedures, and techniques.
• Recommends and assists with the implementation of records storage and indexing solutions.
• Oversees inventories of active and inactive records storage areas and coordinates disposition and/or records destruction.
• Researches, plans, develops, and implements long and short-range goals for archives and records center.
• Coordinates and responds to requests for records under the California Public Records Act.
• Presents records management training to City staff.
• Maintains and updates policies and procedures related to records management.
• Maintains and updates the City's Master Index and Records Retention Schedule.
• Attends professional meetings and training seminars to stay abreast of changes and trends in archives and records management practices.
• Provides reference services to internal and external customers by providing access, interpreting, finding aids, giving instruction on proper handling of materials, and knowledge of various records management areas relevant to individual needs.
• Researches new technologies, automation, and software and hardware for archives and records…