Document Controller

We are currently seeking an experienced Document Controller to support various Veolia landfill sites across Oman. The Document Controller will be responsible for managing, organizing, and maintaining the company s critical documentation system. This role ensures the accuracy, integrity, and accessibility of all documents in accordance with established procedures and regulatory requirements. The successful candidate will serve as the central point of contact for document control across all departments.

• Create, implement and maintain document control procedures and workflows.
• Receive, process, file and distribute technical documents, SOPs, manuals, drawings, specifications, contracts.
• Ensure accurate version control and prevent the use of obsolete documents.
• Scan, upload and index documents into electronic document management systems (EDMS).
• Maintain both physical and digital document archives.

• Create and process Purchase Orders (POs) in accordance with the company procurement policies and approval workflows.
• Follow up on PO status with vendors, track delivery timelines and escalate delays to relevant stakeholders.
• Post Goods Receipt Notes (GRN) upon delivery verification, ensuring accuracy in quantity and quality checks.
• Coordinate with warehouse logistics teams to confirm receipt of goods and resolve discrepancies.
• Maintain procurement documentation and vendor correspondence files.

• Lead compliance internal audit preparation and serve as the primary point of contact for audit requests.
• Prepare and present quarterly compliance reports to management, documenting adherence to policies, procedures, and regulatory requirements.
• Ensure document control and procurement processes comply with ISO standards, industry regulations, and company policies.
• Support internal and external audits by providing the requested documentation.
• Maintain document retention schedules and execute secure document disposal per policy.
• Ensure submission of all client documents on time.
• Record all internal and external communication.

• Collaborate with project managers, engineers, procurement teams, and department heads to ensure document and PO accuracy.
• Train staff on document control procedures and EDMS usage.
• Generate reports on document status, pending approvals, and procurement pipeline.
• Respond to document and procurement inquiries from internal teams and external stakeholders.

• Proven experience as a Documents Controller, Document Administrator, or similar role.
• Excellent knowledge of document management systems (DMS) and electronic data management.
• Strong organizational and time‑management skills with meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and as part of a team.
• Valid GCC Driving License.