Executive Officer

General Purpose

Execute all administrative and functional processes delivering administrative and functional tasks.

• Coordinate the Office General Services.
• Handling the daily administrative and logistics activities and tasks of the CEO offices.
• Review and coordinate the CEO's daily, weekly, monthly agenda and scheduled activities including internal and external stakeholders meetings.
• Execute assigned tasks such as corporate reporting, board minutes, document classification processes, shareholder resolutions and government legal documentation in order to effectively contribute to the fluency of the processes for the CEO office.
• Support the CEO office management in the implementation of different projects including follow-up with key players.
• Develop calendar schedule events and meetings inside and outside the company.
• Support in the design and delivery of official communications to key external stakeholders, employees and media.
• Support the CEO's office in the development and documentation of business cases, corporate reports and dossier.
• Support in the identification and classification of documentation processes such as minutes, letters, electronic communications related to the CEO.
• Preserve and update the stakeholder mapping directory including contact details and scope in order to facilitate direct access and communication with them.
• Execute logistics administrative and functional tasks related to the CEO's office management such as travelling, events, conferences and meetings including coordinate office maintenance and equipment.
• Plan and implement office systems layout, equipment procurement and equipment inventory.
• Follow-up purchases orders for office supplies and equipment.
• Verify the receipts of supplies and invoices assuring compliance with finance standards.

Petit Cash

Bachelor's degree or diploma in Administration, Finance, Business, Economics or similar.

3+ years of experience in administrative functions with a minimum of two (2) years of relevant experience in a similar role.

• Knowledge of office administration and office management practices.
• Solid knowledge of corporate communication.
• Administration and office general services.
• Events protocol and event logistics.
• General knowledge of the Food industry processes.
• Corporate Governance understanding.
• Knowledge of the features and benefits of OFM products and services and converses easily on the total product/service line.