HR & Admin Specialist

Performance Monitoring and Reporting Support Finance Support

• Support the implementation of financial policies, processes, procedures, and control mechanisms.
• Assist in maintaining costing records, financial documentation, and internal control requirements.
• Coordinate financial transactions by supporting accounts receivable, accounts payable, payment follow-ups, and banking documentation.
• Support cash flow tracking, expense monitoring, and variance reporting as required.
• Assist in payroll processing by preparing attendance, allowance, deduction, and employee update records.
• Support revenue assurance activities by maintaining proper records and coordinating with relevant business units.
• Prepare and maintain financial files, reports, invoices, receipts, purchase records, and supporting documents.
• Assist in vendor contract documentation, purchase requests, supplier coordination, and payment processing.
• Coordinate with other departments to support budget and payment requirements.

• Support the implementation of HR policies, procedures, and internal guidelines.
• Provide employees with guidance on HR procedures, attendance, leave, documentation, and company requirements.
• Assist in recruitment activities, including job descriptions, vacancy posting, candidate screening, interview coordination, and hiring documentation.
• Coordinate onboarding activities and ensure new employees complete all required documents and orientation steps.
• Maintain accurate employee records, including contracts, attendance, personal data, leave records, and HR files.
• Support performance management processes by coordinating evaluation forms, development records, and follow-up documentation.
• Assist in handling employee requests, disciplinary matters, and grievance documentation in line with company policies.
• Review employment documents and working conditions to support legal and internal compliance.
• Participate in company activities and initiatives as required by management beyond direct job responsibilities.

• Support the management and maintenance of company facilities to ensure a safe, clean, and efficient working environment.
• Coordinate with service providers for facility-related services.
• Monitor office assets, equipment, and infrastructure and report maintenance requirements when needed.
• Assist in monitoring facility-related costs and maintaining proper records.
• Support compliance with health, safety, environmental, legal, and internal requirements.
• Maintain records related to company licenses, registrations, contracts, renewals, and official documents.
• Assist in reviewing, organizing, and tracking contracts and legal documents with relevant stakeholders.
• Support coordination with external legal advisors, government entities, and regulatory authorities when required.
• Prepare and maintain documents required for audits, inspections, and compliance reviews.
• Follow up on compliance-related actions and ensure proper documentation is maintained.

• Support team members in completing HR, finance, administrative, and operational activities.
• Contribute to improving team competencies, internal processes, templates, and documentation standards.
• Provide administrative and coordination support to senior management when required.
• Engage in business development efforts through document preparation, coordination, and follow-up support.
• Participate in sales and marketing initiatives related to the Business Consultancy Unit when required.
• Assist in the preparation and management of RFQ, RFI, and RFP response documents.
• Actively participate in company-wide activities beyond direct responsibilities as required by management.

• Bachelor’s degree in related field.
• Minimum 2–3 years of experience in HR, administration, finance support, procurement, or office operations.
• Good understanding of HR procedures, employee records, payroll support, recruitment, onboarding, and administrative coordination.