Faculty Administrator in Faculty of Engineering Job Muscat area,Oman,Administrative/Clerical

Faculty Administrator Reporting to

Dean Director of Academic Faculty

Summary

The Faculty Administrator at the Academic Faculties in Muscat University is expected to perform administrative tasks to support the academic faculties in planning coordinating and implementing activities The position requires collaboration with staff students and the industry and responding to work requests from other departments in a timely and accurate manner

Duties and Responsibilities

Prepare maintain and distribute meeting materials business presentations and other department files and ensure quality documentation is available

Ensure that the website and the quality management systemportal of the department are up to date

Support the organisation of field trips and other faculty-relatedspecial events like job fairs promotion events information sessions studentinductions etc

Assist in budget preparation procurement and otherexpense management activities

Perform data collection for quality assurance and other external bodies

Provide first-level support in advising by providingrequired documents guidelines and setting appointments between advisers and students at risk

Manageday-to-day administrative operations of the faculty including documentation scheduling and internal communication

Assistthe Dean Assistant Dean and academic staff in coordinating teachingschedules examinations meetings and faculty activities

Actas a point of contact for students faculty members and external stakeholdersregarding administrative matters

Maintain accurate records of faculty operational plan activities reports correspondence and academic documentation

Organizefaculty meetings workshops seminars and academic events including preparation of agendas and minutes

Support the preparation of reports and ensure compliance with university policies accreditation requirements and regulatory bodies

Coordinate with other university departments such as HR Registry Finance and IT to facilitate faculty operations

Qualifications for Department Coordinator

Bachelor s degree in arelated field
Works independently and with minimum supervision Trustworthy and can handle confidentialdocuments
Excellent communication skills in English and Arabic
Proficient in the use of Microsoft Office

Skills and Competencies

Excellent organizational administrative and time-management skills
Strong communication and interpersonal skills in English and Arabic
Proficient in Microsoft Office applications
Strong attention to detail and accuracy in documentation and record keeping
Ability to work independently and manage multiple priorities
Strong coordination and event-management skills
Ability to handle confidential information with integrity and discretion
Good data management reporting and problem-solving skills
Ability to work effectively with students staff university departments and external stakeholders
Professional proactive reliable and service-oriented