Personal​/Executive Assistant to CEO

Personal / Executive Assistant to the CEO

Location: Muscat, Oman

Reporting to: CEO

We are seeking an experienced and highly organised Personal / Executive Assistant to provide dedicated, confidential support to a CEO based in Muscat, Oman.

The successful candidate will manage the CEO’s diary, communications, travel and day-to-day commitments across his businesses. This is a highly trusted position requiring discretion, flexibility, strong organisational skills and excellent attention to detail
.

Fluent Arabic and English are essential. The candidate must also be willing to travel with the CEO and work flexible hours when required.

• Manage the CEO’s diary, appointments and commitments across multiple businesses.
• Coordinate schedules, prioritise appointments and resolve diary conflicts.
• Anticipate requirements and ensure sufficient time for meetings, preparation and travel.
• Handle last-minute changes efficiently and keep the CEO fully informed.

• Manage and prioritise emails, calls and correspondence.
• Draft and prepare professional correspondence in Arabic and English
  .
• Act as a trusted point of contact for colleagues, clients and external contacts.
• Escalate urgent or sensitive matters to the CEO appropriately.

• Arrange meetings, calls and venues and prepare relevant documents.
• Attend meetings when required, take minutes and track agreed actions.
• Follow up with relevant individuals to ensure deadlines and commitments are met.

• Organise domestic and international travel, including flights, hotels, visas and ground transportation.
• Prepare clear and detailed travel itineraries.
• Accompany the CEO on business travel when required.
• Coordinate business and personal appointments, reservations and other practical arrangements as requested.

• Maintain organised electronic records, contact lists and confidential documents.
• Prepare expense claims and maintain receipts and supporting documentation.
• Track outstanding requests, approvals and administrative matters.
• Handle sensitive information with the highest level of confidentiality.

• Proven experience as a Personal Assistant, Executive Assistant or Private PA supporting a CEO, business owner or senior executive.
• Fluent Arabic and English
  , both written and spoken.
• Excellent diary management, travel coordination and administrative skills.
• Strong written and verbal communication skills.
• Highly organised with exceptional attention to detail and follow-through.
• Confident using Microsoft Outlook, Word, Excel and Power Point .
• Professional, discreet, trustworthy and reliable.
• Proactive, resourceful and able to anticipate the needs of a senior executive.
• Comfortable handling changing priorities and last-minute requests.
• Willing and able to travel internationally with the CEO when required.
• Flexible regarding working hours, including evenings, weekends or outside standard office hours when necessary.

Muscat, Oman

• This is a demanding but rewarding position requiring a high level of trust, discretion, availability and flexibility
  . The successful candidate will work closely with the CEO and must be comfortable supporting both business and personal arrangements as required.