Executive Coordinator – HQ & External Affairs

Muscat, Sultanate of Oman | Posted on 09/28/2026

• Industry Nonprofit Charitable Organizations
• Degree Diploma
• Job Role Executive Coordinator – HQ & External Affairs
• City Muscat
• Country Sultanate of Oman

The HQ Coordinator will coordinate COMPANY'sheadquarters, internal administration, external affairs and day-to-dayorganizational follow-up.

The role will support the Director of Operationswhile also providing structured support to the Governance Committee,Chairperson and Board when required.

The successful candidate should be equally comfortable preparing a government meeting, following up a rescue case,drafting correspondence, coordinating an event or making sure outstanding actions are completed.

• Manage correspondence,calendars, meetings, visitors, records, files and general office coordination.
• Maintain action trackers,databases and administrative systems.
• Ensure COMPANY's headquartersoperates efficiently and professionally.

• Support the Director with reports, presentations, briefings, schedules and follow-up.
• Assist with Board and committee meetings, agendas, documentation, minutes and action tracking.
• Maintain governance and administrative records.

Act as a central coordination point between:

• Director of Operations;
• Board and committees;
• employees;
• veterinary partners;
• project leads; and
• COMPANY members.

Ensure responsibilities and deadlines are clear and followed up.

Coordinate communication and meetings with:

• veterinary clinics;
• schools and universities;
• companies and CSR teams;
• sponsors and donors;
• international organizations;
• community groups; and
• members of the public.

Prepare professional Arabic and Englishcorrespondence and maintain stakeholder records.

• Support membershipadministration and member communications.
• Support projects including TNVR,rescue, cruelty response, hotline, adoption, education, donkey welfare, One Health, fundraising and events.

• Assist with logging, routing and following upanimal welfare cases and veterinary referrals as COMPANY's hotline systemdevelops.

• Help organize meetings, workshops, campaigns,school activities and fundraising events.
• The Coordinator should also be comfortableattending veterinary clinics, rescue activities, TNVR programs and other field activities when required.

The successful candidate should have:

• 3–5 years' relevant professional experience ;
• experience in administration,executive coordination, office management, project coordination or stakeholderrelations;
• excellent spoken and written Arabicand English ;
• strong organizational and communication skills;
• excellent attention to detail;
• experience preparing reports,presentations and professional correspondence;
• ability to manage multiple priorities simultaneously; and
• Animal-welfare or NGO experience is desirable but not required .