Executive Secretary

Location:

Innovation Park Muscat

Experience:

3+ years

We are seeking a highly organized, proactive and experienced Executive Secretary to provide comprehensive administrative support directly to our CEO. This role is essential to the smooth operation of the executive office, managing confidential matters, and supporting the CEO’s agenda and business priorities.

• Manage the CEO’s calendar, including appointments, meetings and travel arrangements.
• Attend meetings, take minutes, and follow up on action items and deadlines.
• Handle all incoming and outgoing correspondence, including emails, letters and phone calls.
• Prepare, organize and distribute meeting materials, reports and presentations.
• Maintain confidential files and ensure the security of sensitive information.
• Coordinate logistics for board meetings, executive retreats and company events.
• Act as the primary point of contact between the CEO and internal and external stakeholders.
• Conduct research, compile data and assist with special projects as required by the CEO.
• Monitor office supplies and manage related administrative tasks.

• Bachelor’s degree in Business Administration, Communications or a related field.
• At least 3 years of experience as an Executive Secretary or in a similar role supporting C-level executives.
• Exceptional organizational, time-management and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office and relevant office technology.
• A high level of discretion, integrity and professionalism.
• Ability to anticipate needs and proactively support the CEO in a fast-paced environment.

• Competitive salary and benefits package.
• The opportunity to work closely with senior leadership and contribute to key business initiatives.
• Professional development and career growth opportunities.