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Job Description & How to Apply Below
School of Foundation Studies, Airport Heights
Reporting To:
Director
Bachelor’s degree in Business Administration, Office Management, Secretarial Studies, or a related field.
Relevant professional certification is desirable.
Experience:
2- 5 Years
Language Requirement:
Proficiency in English and Arabic is a must.
Job Description:
- Minimumof 3 years' experience in executive secretarial or administrative support,preferably within a higher education institution or a similar professional environment.
- Experience in providing administrative support to senior executives, directors, or academic leaders.
- Experience in coordinating meetings, preparing agendas and minutes, and following upon action items.
- Experience in handling confidential documents and maintaining records with a high degree of accuracy and discretion.
- Experience in coordinating communications with internal and external stakeholders.
Requirement /
Skills:
Communication Skills
- Excellent interpersonal and communication skills, with the ability to interact professionally with academic staff, students, senior management, and external stakeholders.
- Excellent written and verbal communication skills in both English and Arabic.
- Abilityto draft, proofread, and edit official correspondence, reports, meeting minutes, and presentations.
- Strong customer service skills with the ability to handle enquiries professionally and courteously.
- Abilityto communicate effectively while maintaining confidentiality and professionalism.
Computing and Digital Literacy
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent skills in Microsoft Teams, Zoom, and other virtual meeting platforms.
- Experience using document management systems, electronic filing systems, andcloud-based collaboration tools.
- Abilityto manage electronic calendars, schedule appointments, and coordinate meetings efficiently.
- Familiarity with Enterprise Resource Planning (ERP) systems (e.g., SAP) and university information systems is an advantage.
- Abilityto prepare reports, spreadsheets, presentations, and statistical summaries using appropriate software applications.
- Highlevel of professionalism, integrity, and discretion in handling confidential information.
- Excellent organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines.
- Strong attention to detail and commitment to accuracy.
- Abilityto work independently with minimal supervision and exercise sound judgment.
- Strong problem-solving and decision-making skills.
- Abilityto work collaboratively with academic and administrative staff across the University.
- Flexibility and adaptability in responding to changing priorities and operational requirements.
- Positive attitude, initiative, and commitment to delivering high-quality administrative support.
- Abilityto maintain effective filing systems and ensure compliance with institutional policies and procedures
University Headquarters
PO 620, PC 130, Azaiba, Bousher, Muscat, Sultanate of Oman
Tel:
Fax:
Email: info.om
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