Receptionist​/Administrator

Upstream is partnering with a major energy business in Muscat to recruit a Receptionist/Administrator to join their Administration team.

To provide professional reception, administrative and coordination support across the business, ensuring smooth daily operations, accurate records, and a positive experience for employees, visitors and external partners. The role also supports travel arrangements, HR administration, internal communications, employee engagement activities and basic IT coordination.

• Welcome visitors, manage reception duties and coordinate site access.
• Provide administrative and secretarial support to company management.
• Arrange travel bookings, visa applications, itineraries and expense summaries.
• Coordinate with vendors and support finance with monthly documentation.
• Manage general affairs including hotel relationships, meetings, seminars and logistics.
• Assist HR with recruitment administration, onboarding, training coordination and employee records.
• Prepare internal announcements, staff communications and engagement activities.
• Support basic IT coordination including asset labelling, SIM card activation and vendor liaison.
• Maintain strong relationships with suppliers, clients and regional offices.

• Strong proficiency in Windows and MS Office applications.
• Experience in a similar role is essential, ideally with a multinational business.
• Excellent communication skills in English and Arabic.
• Strong organisational, coordination and time‑management abilities.
• Friendly, professional and adaptable approach.
• Ability to handle confidential information with discretion.
• Basic knowledge of HR administration and training coordination.
• Familiarity with Linked In and corporate communication tools.
• Ability to manage multiple tasks and deadlines effectively.

Salary - OMR 500 per month