Training Specialist

Our client is looking to hire an Omani for the company. The Training Specialist will support the effective planning, coordination and administration of training and learning programmes for clients and internal employees. The role will coordinate training logistics, communicate with participants and trainers, maintain training records, prepare training materials, support programme delivery, and assist with post-training evaluations and reporting.

• Support the planning and coordination of training programmes from initiation through completion.
• Maintain the training calendar and ensure programmes are scheduled as agreed.
• Coordinate participant nominations, registrations and confirmations.
• Send training invitations, joining instructions and programme-related communications.
• Maintain accurate participant and attendance records.
• Follow up with participants regarding attendance and programme requirements.
• Support the team in ensuring programmes are delivered on schedule.

• Coordinate with internal and external trainers regarding programme requirements.
• Share training schedules, participant profiles and logistical information with trainers.
• Obtain trainer profiles, biographies and required documentation.
• Coordinate presentation materials and other trainer requirements.
• Maintain an updated database of trainers and subject-matter experts.
• Collect trainer feedback following programme completion.

• Coordinate training venues, meeting rooms, refreshments, equipment and other logistical requirements.
• Arrange virtual training sessions and online meeting links where required.
• Ensure training rooms and materials are prepared before programmes.
• Coordinate printing and distribution of participant materials.
• Support preparation of name badges, attendance sheets, certificates and feedback forms.
• Prepare and organise training materials, presentations and participant handouts.
• Maintain electronic and physical training files.
• Assist in preparing training manuals, workbooks and programme documentation.
• Ensure the latest approved training materials are used.
• Prepare certificates of completion and other programme documentation.

• Respond to routine participant queries related to training programmes.
• Communicate programme schedules, venues, joining instructions and requirements.
• Coordinate with client HR/L&D representatives regarding participant information.
• Provide professional and timely customer service to clients and participants.
• Escalate client or participant concerns to the Training Specialist when required.

• Distribute post-training evaluation forms.
• Collect and consolidate participant feedback.
• Maintain training evaluation records.
• Assist in preparing basic training evaluation reports.

• Maintain accurate training databases and learning records.
• Update participant attendance and completion information.
• Track training hours and programme participation.
• Assist in preparing monthly and quarterly training reports.