Purchasing Manager - Omani National

Scope of Position

• Maintain strong relationships with all departments and Corporate Purchasing.
• Supervise, train, and motivate Purchasing Department colleagues while ensuring a thorough understanding of their duties and responsibilities.
• Oversee the day‑to‑day operations of the Purchasing, Receiving, and Stores functions.
• Work closely with the Executive Chef and Executive Committee members to procure the highest quality products at the most competitive prices.
• Establish and maintain efficient procurement and logistics processes.
• Ensure all purchase requisitions are properly completed and approved before procurement.
• Develop and enhance purchasing and cost‑control policies and procedures.
• Ensure all items received by the hotel are properly documented in accordance with company purchasing and receiving procedures.
• Negotiate cost‑effective purchases for supplies, services, Cap Ex, and FF&E items while complying with MOHG guidelines and quality standards.
• Assist with contract management activities within the hotel.
• Obtain the necessary approvals from the Director of Finance and General Manager before processing orders.
• Source competitive quotations and confirm product availability with suppliers.
• Provide the Director of Finance with monthly summaries of outstanding purchasing reports.
• Maintain purchasing reports and an up‑to‑date supplier database.
• Ensure adequate stock levels of all inventoried items through regular inventory coordination with Stores.
• Ensure all storage areas are secure, clean, organized, and compliant with MOHG health and safety requirements.
• Support Accounts Payable in resolving invoice discrepancies.
• Establish and maintain par stock levels while minimizing inventory without compromising operational efficiency.
• Take appropriate personnel‑related actions concerning Purchasing colleagues when required.
• Conduct daily briefings and regular departmental meetings in the absence of the Purchasing Manager.
• Prepare and post colleague schedules in accordance with business requirements.
• Conduct regular quality‑control audits to ensure colleagues are properly trained and performing their duties in accordance with established procedures.
• Conduct supplier site inspections with the Executive Chef before vendor registration to ensure compliance with HACCP standards.
• Assist in conducting surprise audits of Receiving and Storage areas to verify adherence to HACCP standards.
• Maintain flexibility in work schedules to fulfill operational requirements and responsibilities.
• Ensure compliance with all local and corporate policies and procedures.
• Accept additional assignments as needed to support teamwork and operational effectiveness.
• Support colleague recruitment, training, development, and performance management activities.
• Ensure full compliance with internal controls outlined in the Control Self‑Assessment Questionnaires (CSAQ) related to Purchasing, Inventory, and Accounts Payable functions.
• Perform any other duties assigned by Management from time to time.